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Import Export Invoice

Import Export Invoice Template for India

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Key Requirements PROMPT example:

Import Export Invoice

"I need an Import Export Invoice for shipping pharmaceutical products from Mumbai to Germany, with payment via Letter of Credit, scheduled for delivery in March 2025, including all necessary quality certificates and drug regulatory compliance documentation."

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Document background
The Import Export Invoice is a fundamental document in international trade transactions, required under Indian trade laws and customs regulations. It serves multiple purposes: as proof of sale, a customs declaration document, and a basis for various trade-related procedures. This document is mandatory for all import and export transactions in India, complying with the Foreign Trade (Development and Regulation) Act, Customs Act, and IGST regulations. The invoice must include specific details such as the GSTIN, IEC code, and HSN classifications, making it essential for customs clearance, tax compliance, and foreign exchange remittance. It forms the basis for duty assessment, exchange control documentation, and statistical purposes in international trade.
Suggested Sections

1. Invoice Number and Date: Unique invoice identifier and date of issue

2. Exporter Details: Complete details of the exporting entity including name, address, tax registration numbers, and export code

3. Importer Details: Complete details of the importing entity including name, address, tax registration numbers, and import code

4. Product Details: Detailed description of goods, including HS codes, quantity, unit price, and total value

5. Payment Terms: Specified payment terms, method, and currency of payment

6. Delivery Terms: Incoterms, shipping method, port of loading and discharge

7. Declaration: Standard declaration of accuracy and compliance with export-import regulations

Optional Sections

1. Bank Details: Required when payment is through bank transfer, including complete banking information for international transfers

2. Insurance Details: Required when insurance is arranged by either party as per the agreed Incoterms

3. Certificate of Origin Declaration: Required when preferential duty treatment is claimed under trade agreements

4. Letter of Credit Reference: Required when payment is through Letter of Credit, including LC number and issuing bank details

5. GST Details: Required for domestic GST reporting, including HSN codes and applicable GST rates

Suggested Schedules

1. Packing List: Detailed list of items packed, including dimensions, weights, and package counts

2. Technical Specifications: Detailed technical specifications of products when required for customs or regulatory compliance

3. Quality Certificates: Certificates of quality, analysis, or inspection as required by the buyer or regulations

4. Shipping Marks: Details of shipping marks and numbers used on the packages

5. Product Photos: When required for customs clearance or buyer's reference

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




















Relevant Industries

Manufacturing

Trading

Agriculture

Textiles

Electronics

Pharmaceuticals

Automotive

Chemical

Food and Beverage

Consumer Goods

Industrial Equipment

Raw Materials

Relevant Teams

Finance

International Trade

Supply Chain

Logistics

Legal & Compliance

Shipping & Documentation

Accounts Receivable

Procurement

Sales

Relevant Roles

Export Manager

Import Coordinator

Customs Compliance Officer

Trade Finance Manager

International Sales Manager

Shipping Coordinator

Supply Chain Manager

Finance Controller

Commercial Manager

Logistics Manager

Documentation Specialist

Trade Compliance Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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