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Commercial Invoice Gift Template for India

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Key Requirements PROMPT example:

Commercial Invoice Gift

"I need a Commercial Invoice Gift document for my tech company to donate 50 laptops (total value INR 25,00,000) to a educational institution in Mumbai, with delivery scheduled for March 15, 2025, ensuring compliance with GST requirements and educational donation regulations."

Document background
The Commercial Invoice Gift is a specialized document used in the Indian business environment where formal documentation of gift transactions is required for tax and regulatory compliance. This document type becomes necessary when businesses need to transfer goods or services as gifts while maintaining proper accounting records and tax documentation. It is particularly relevant under Indian law where gifts above certain values must be properly documented and may have tax implications for both donor and recipient. The document includes detailed valuation of gifts, GST implications, and clear statement of gratuitous intent, making it essential for corporate gifting, business relationships, and promotional activities. The Commercial Invoice Gift helps businesses maintain transparency while complying with various Indian regulations including the GST Act, Income Tax Act, and state-specific gift taxation rules.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and GST registration details if applicable

2. Parties Information: Complete details of both the donor (seller) and recipient, including names, addresses, and tax identification numbers

3. Gift Declaration: Clear statement declaring the transaction as a gift, establishing the voluntary nature and lack of consideration

4. Item Details: Detailed description of the gifted items, including quantities, market values, and HSN/SAC codes if applicable

5. Valuation Statement: Statement of the fair market value of the items for tax and documentation purposes

6. Transfer Terms: Statement confirming immediate transfer of ownership and all rights to the recipient

7. Signatures: Space for signatures of both parties with dates and witness provisions

Optional Sections

1. Special Conditions: Any specific conditions attached to the gift, used when there are particular terms or restrictions

2. Tax Implications Notice: Statement regarding tax implications for the recipient, used when value exceeds taxable gift thresholds

3. International Transfer Details: Additional information for cross-border gifts, including customs and FEMA compliance details

4. Warranty Information: Details of any manufacturer warranties that transfer with the gift, used for electronic or mechanical items

5. Digital Signature Section: For electronically executed documents, including e-signature certificates and validation

6. Purpose of Gift: Statement explaining the occasion or reason for the gift, used when relevant for tax or personal purposes

Suggested Schedules

1. Schedule A - Item Specifications: Detailed technical specifications or descriptions of gifted items

2. Schedule B - Valuation Certificate: Independent valuation certificate if required for high-value items

3. Schedule C - Supporting Documents: Copies of original purchase invoices, warranty cards, or other relevant documentation

4. Appendix 1 - Photographs: Photographic documentation of gifted items, particularly for valuable or unique items

5. Appendix 2 - Delivery Receipt: Proof of delivery and acceptance of the gifted items

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses

























Relevant Industries

Retail

Manufacturing

Corporate Services

Luxury Goods

E-commerce

Information Technology

Professional Services

Education

Healthcare

Charitable Organizations

Real Estate

Hospitality

Relevant Teams

Finance

Legal

Tax

Compliance

Corporate Secretarial

Procurement

Business Development

Sales

Administration

Corporate Relations

Accounts

Relevant Roles

Finance Manager

Tax Consultant

Legal Counsel

Compliance Officer

Company Secretary

Accounts Manager

Corporate Gifting Coordinator

Procurement Manager

Business Development Manager

Corporate Relations Executive

Administrative Officer

Chief Financial Officer

Audit Manager

Sales Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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