The Commercial Invoice Gift is a specialized document used in Austrian business contexts when a company needs to formally document the gifting of goods or services while maintaining commercial invoice standards. This document type is particularly relevant when businesses engage in corporate gifting, customer appreciation programs, or promotional giveaways that require formal documentation. It must comply with Austrian Commercial Code (UGB), VAT regulations (UStG), and gift-related provisions in the Austrian Civil Code (ABGB). The document serves multiple purposes: it provides proof of gift transfer, establishes value for tax and customs purposes, and maintains proper business records. It's especially important for international transactions, high-value gifts, and situations where tax compliance documentation is essential.
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1. Invoice Header: Company details, invoice number, date, and 'GIFT INVOICE' designation
2. Recipient Information: Full name and address of the gift recipient
3. Donor Information: Full business details of the donor, including VAT number and commercial registration details
4. Gift Description: Detailed description of the gifted items including quantities and individual values
5. Value Declaration: Total value of the gifts for customs and tax purposes
6. Gift Declaration: Clear statement indicating this is a gift with no payment required
7. VAT Information: Required VAT details and any applicable exemptions for gifts
8. Legal Notices: Standard invoice legal notices and gift-specific declarations
1. Insurance Information: Details of any insurance coverage for valuable gifts during transit
2. Special Handling Instructions: Required when shipping fragile or special-care items
3. Gift Occasion: Optional mention of the occasion for the gift (corporate event, celebration, etc.)
4. Terms and Conditions: Additional terms specific to the gift transaction, used for high-value items
5. Return Policy: Include when offering exchange or return options for the gift
6. Digital Content Notice: Required when the gift includes digital products or services
1. Detailed Item List: Itemized list with descriptions and individual values for multiple items
2. Certificate of Origin: When required for customs purposes or high-value items
3. Gift Warranty Information: For gifts that come with manufacturer warranties
4. Value Appraisal: For high-value gifts requiring professional valuation
5. Customs Declaration: Required for international gift shipments
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