Commercial Invoice And Proforma Invoice documents are fundamental to business transactions in Austria, serving as official records of sales and supporting documents for various business processes. These documents are essential for both domestic and international trade, with specific requirements under Austrian law and EU regulations. Commercial invoices serve as legally binding payment demands and tax documents, while proforma invoices are typically used for customs clearance, preliminary price quotations, or internal approval processes. The documents must comply with the Austrian Value Added Tax Act (UStG), Commercial Code (UGB), and EU VAT Directive requirements, including mandatory elements such as VAT identification, detailed product descriptions, and precise pricing information. They are particularly crucial for international trade, customs clearance, and tax documentation purposes.
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1. Seller Information: Complete legal business name, address, VAT ID number, and commercial register details of the selling company
2. Buyer Information: Complete legal name and address of the buying entity, including VAT ID number if applicable
3. Invoice Details: Invoice number, date of issue, and type of invoice (commercial/proforma)
4. Product/Service Details: Itemized list of goods/services, including quantity, unit price, and description
5. Pricing Information: Subtotal, applicable discounts, VAT rates and amounts, and total amount payable
6. Payment Terms: Payment due date, accepted payment methods, and bank account details
7. Delivery Information: Delivery terms, shipping address, and expected delivery date
8. Legal Statements: Mandatory legal notices and VAT-related declarations as required by Austrian law
1. Purchase Order Reference: Reference to relevant purchase orders or contracts, used when the invoice relates to specific ordering documents
2. Shipping Details: Detailed shipping information including carrier, tracking numbers, and Incoterms, used for international shipments
3. Currency Information: Exchange rate and date of conversion if invoice involves foreign currency, required for international transactions
4. Special Instructions: Any specific handling, storage, or usage instructions for the goods, used when products require special attention
5. Tax Exemption Details: Information about tax exemptions or special VAT treatments, used when applicable under Austrian or EU law
6. Contact Information: Additional contact details for specific departments or representatives, used for complex transactions
7. Quality Certificates: References to quality certifications or compliance statements, used for regulated products or industries
1. Detailed Product Specifications: Technical specifications or detailed descriptions of products when too extensive for main invoice
2. Price Breakdown Schedule: Detailed breakdown of complex pricing structures or volume-based pricing calculations
3. Packing List: Detailed list of items packed for shipment, including weights and dimensions
4. Certificate of Origin: Documentation proving the origin of goods for international shipments and customs purposes
5. Quality Control Certificates: Copies of relevant quality control or inspection certificates for the products
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