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Commercial Invoice Gift Template for Indonesia

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Key Requirements PROMPT example:

Commercial Invoice Gift

"I need a Commercial Invoice Gift for sending traditional Indonesian handicrafts valued at USD 5,000 to our corporate partner in Singapore for their office opening in March 2025, ensuring compliance with both Indonesian export regulations and gift tax thresholds."

Document background
The Commercial Invoice Gift is a specialized document used in Indonesian business and trade contexts when items need to be processed as gifts through official channels. This document type became necessary due to Indonesia's specific requirements for distinguishing between commercial goods and gifts for customs and tax purposes. It includes detailed information about the gift's value, nature, and purpose, while maintaining the formal structure of a commercial invoice to satisfy regulatory requirements. The document is particularly important for international transactions where gifts need to clear customs and where proper documentation is essential for tax compliance and anti-money laundering regulations. Companies operating in Indonesia must use this format when sending corporate gifts above certain value thresholds or when processing international gift shipments.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and document title clearly marked as 'Commercial Invoice - Gift'

2. Sender Details: Full name, address, and contact information of the gift sender/company

3. Recipient Details: Full name, address, and contact information of the gift recipient

4. Gift Description: Detailed description of items being gifted, including quantity, material, and specifications

5. Value Declaration: Declared value of items for customs purposes in both IDR and USD

6. Gift Purpose Statement: Clear statement indicating items are intended as a gift with no commercial consideration

7. Country of Origin: Declaration of where the gifted items originated from

8. Certification: Sender's declaration of accuracy and signature block

Optional Sections

1. Insurance Details: Include when the gift shipment is insured, showing coverage details

2. Special Handling Instructions: Include for fragile items or those requiring specific temperature/handling conditions

3. Cultural/Religious Significance: Include when the gift has specific cultural or religious importance that may affect customs processing

4. Return Policy: Include when there are specific conditions under which the gift might need to be returned

5. Tax Exemption Claims: Include when claiming specific gift tax exemptions under Indonesian law

Suggested Schedules

1. Packaging List: Detailed list of items if multiple items are included in the gift shipment

2. Product Certificates: Any required certificates of authenticity, especially for branded or valuable items

3. Value Assessment Documents: Supporting documentation for declared value (receipts, appraisals) if required by customs

4. Gift Tax Calculations: If applicable, breakdown of gift tax calculations and exemptions claimed

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




















Relevant Industries

Retail

Manufacturing

Corporate Services

International Trade

Luxury Goods

Consumer Goods

Professional Services

Diplomatic Services

Non-Profit Organizations

Education

Cultural Exchange

Relevant Teams

Legal

Finance

Compliance

International Trade

Corporate Affairs

Administration

Procurement

Shipping & Logistics

Tax

Corporate Relations

Documentation

Relevant Roles

Customs Compliance Manager

Tax Manager

Corporate Secretary

Legal Counsel

Finance Manager

Export/Import Coordinator

Procurement Manager

Corporate Relations Manager

Administrative Officer

Shipping Coordinator

Commercial Documentation Specialist

Corporate Gifts Coordinator

International Trade Specialist

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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