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Import Export Invoice

Import Export Invoice Template for Indonesia

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Key Requirements PROMPT example:

Import Export Invoice

"I need an Import Export Invoice for shipping electronic components from our Jakarta factory to a buyer in Singapore, scheduled for March 2025, that includes specific HS codes and meets both countries' electronics safety certification requirements."

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Document background
The Import Export Invoice is a crucial document in Indonesian international trade operations, required under Law No. 17 of 2006 on Customs and related regulations. It serves multiple purposes: as a primary commercial document between trading parties, a customs declaration document, and a basis for tax assessment and foreign exchange transactions. The document must be prepared whenever goods are imported into or exported from Indonesia, containing detailed information about the parties involved, product specifications, pricing, payment terms, and shipping arrangements. It plays a vital role in customs clearance, calculation of duties and taxes, and compliance with Indonesia's trade regulations. The format and content must adhere to specific requirements set by Indonesian customs authorities and international trade practices.
Suggested Sections

1. Invoice Header: Company details including name, address, tax ID (NPWP), and contact information of both exporter and importer

2. Invoice Number and Date: Unique invoice identifier and issuance date

3. Purchase Order Reference: Reference to relevant purchase order or contract numbers

4. Shipment Details: Information about shipping method, vessel/flight details, port of loading and discharge

5. Product Details: Detailed list of goods including description, HS Code, quantity, unit price, and total amount

6. Financial Information: Currency, exchange rate (if applicable), subtotal, taxes, and total amount

7. Payment Terms: Payment method, due date, and banking details

8. Delivery Terms: Incoterms and specific delivery conditions

Optional Sections

1. Certificate of Origin Reference: Include when preferential tariffs under trade agreements are being claimed

2. Insurance Details: Required when insurance is arranged by the exporter

3. Special Handling Instructions: Include for goods requiring specific handling or temperature control

4. Import License Details: Required for restricted or regulated goods

5. Commission Details: Include when involving agents or intermediaries

6. Quality Certification: Required for specific products like food, pharmaceuticals, or electronics

Suggested Schedules

1. Packing List: Detailed breakdown of package contents, weights, and dimensions

2. Product Specifications: Technical details and specifications of products

3. Quality Certificates: Copies of relevant quality or safety certificates

4. Origin Documentation: Certificate of Origin or related documents

5. Insurance Certificate: If insurance is included in the transaction

6. Bank Documents: Letter of Credit or other banking documentation if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




































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Relevant Industries

Manufacturing

Agriculture

Mining

Textiles

Electronics

Automotive

Chemical

Food and Beverage

Pharmaceuticals

Consumer Goods

Industrial Equipment

Raw Materials

Commodities Trading

Retail

Relevant Teams

Finance

International Trade

Logistics

Supply Chain

Procurement

Legal

Compliance

Operations

Documentation

Accounts Receivable

Shipping

Customer Service

Tax

Relevant Roles

Import/Export Manager

Trade Finance Manager

Customs Compliance Officer

Supply Chain Manager

Logistics Coordinator

International Sales Manager

Procurement Manager

Trade Documentation Specialist

Finance Controller

Shipping Manager

Commercial Director

Operations Manager

Account Executive - International Trade

Global Trade Compliance Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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