The Commercial Invoice Document is a fundamental business document used in Indonesian commerce for recording and formalizing sales transactions. It serves multiple purposes: as a payment request, a tax document for VAT purposes, and often as a customs declaration document for international trade. Under Indonesian law, particularly Law No. 7 of 2014 on Trade and Law No. 42 of 2009 on Value Added Tax, the document must contain specific elements including the seller's NPWP, detailed transaction information, and proper tax calculations. The Commercial Invoice Document is essential for maintaining accurate business records, ensuring tax compliance, and facilitating both domestic and international trade operations in Indonesia.
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1. Invoice Header Information: Company letterhead, invoice number, date of issue, and type of invoice (e.g., commercial, tax, export)
2. Seller Details: Full legal name, address, tax identification number (NPWP), contact information, and business registration details of the selling entity
3. Buyer Details: Full legal name, address, tax identification number (if applicable), and contact information of the purchasing entity
4. Transaction Details: Purchase order reference, delivery terms (Incoterms if applicable), shipping method, and payment terms
5. Item Details: Detailed list of goods/services including quantity, unit price, item description, SKU/product codes, and unit of measurement
6. Pricing Breakdown: Subtotal, applicable taxes (VAT/PPN), additional charges (shipping, handling), and total amount
7. Payment Information: Bank account details, payment method, due date, and any specific payment instructions
8. Signature Block: Authorized signature, name and title of signatory, company stamp/seal
1. Export Information: Required for international transactions: includes HS codes, country of origin, and export permit numbers
2. Shipping Instructions: Detailed delivery instructions, required for complex shipments or specific delivery requirements
3. Special Terms: Any special conditions, warranties, or terms specific to the transaction
4. Tax Exemption Details: Required when the transaction is tax-exempt, including the legal basis for exemption
5. Currency Exchange Information: Required for international transactions with multiple currencies, including exchange rates and dates
1. Detailed Product Specifications: Technical specifications, drawings, or detailed descriptions of complex products
2. Packing List: Detailed breakdown of items, quantities, and packaging information
3. Quality Certificates: Copies of relevant quality certifications or inspection reports
4. Export Documentation: Copies of export licenses, certificates of origin, or other required trade documents
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