The Commercial Invoice Document is a fundamental business document used in Indian commercial transactions to record and validate sales of goods or services. It serves multiple purposes: as a tax document for GST compliance, a proof of sale for accounting purposes, and a crucial document for customs clearance in international trade. The document must be prepared in accordance with Indian commercial laws, particularly the CGST Act 2017 and related regulations. Commercial Invoices are required for all business transactions involving the sale of goods or services and must include specific details such as unique invoice numbers, GSTIN of parties, HSN/SAC codes, tax calculations, and payment terms. For international trade, additional requirements under FEMA and DGFT regulations must be met. The document is crucial for maintaining business records, claiming input tax credits, and establishing the terms of sale.
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1. Invoice Header: Contains invoice number, date, type of invoice (original/duplicate/triplicate), and business logo
2. Seller Information: Complete details of the seller including business name, address, GSTIN, contact details, and bank information
3. Buyer Information: Complete details of the buyer including name, shipping and billing addresses, GSTIN (if applicable), and contact information
4. Product/Service Details: Itemized list of goods/services with HSN/SAC codes, quantity, unit price, total amount, and discount if any
5. Tax Breakdown: Detailed breakdown of applicable taxes (CGST, SGST, IGST) with rates and amounts
6. Payment Information: Total amount, payment terms, due date, and payment method
7. Declaration: Standard declaration stating the invoice is true and correct, along with any terms and conditions
1. Shipping Details: Required for shipped goods - includes shipping method, estimated delivery date, and tracking information
2. Export Details: Required for international trade - includes IEC number, port of loading/discharge, country of origin, and incoterms
3. E-way Bill Details: Required for goods transportation above threshold value - includes e-way bill number and validity
4. Purchase Order Reference: Optional reference to associated purchase orders or contracts
5. Special Instructions: Any special handling, packaging, or delivery instructions
6. Authorized Signatory: Required for high-value transactions or when formally requested - includes signature and designation
1. Detailed Product Specifications: For complex products - includes technical specifications, drawings, or detailed descriptions
2. Packing List: Detailed list of items packed, their quantities, and packaging details
3. Quality Certification: Any required quality certificates or test reports for the products
4. Tax/Duty Calculation Sheet: Detailed breakdown of tax calculations for complex transactions
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