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A Retainer Invoice is essential for businesses and professionals in India who provide ongoing services under retainer arrangements. This document type combines billing requirements with regulatory compliance, particularly adhering to Indian GST regulations and professional service standards. The Retainer Invoice serves multiple purposes: it documents the services provided during a specific period, facilitates regular payment collection, maintains financial records for tax purposes, and ensures compliance with Indian accounting standards. It is typically used when there is an existing retainer agreement between parties, and the document should reflect the terms of that agreement while incorporating all mandatory elements required by Indian tax authorities. The format must include specific details such as GST registration numbers, HSN/SAC codes for services, and proper tax breakdowns as per Indian law.

1. Invoice Header: Company/individual letterhead, invoice number, date, and GST registration details

2. Client Information: Complete name, address, and GST registration number (if applicable) of the client

3. Retainer Period: Clear specification of the billing period covered by the retainer

4. Service Description: Brief description of the retained services covered under the agreement

5. Fee Details: Retainer fee amount, rate, and any standard inclusions

6. Tax Breakdown: Detailed breakdown of applicable taxes including CGST, SGST, or IGST

7. Payment Information: Bank details, payment terms, and due date

8. Terms and Conditions: Basic terms including payment timeline and late payment policies