The Severance Notice is a crucial document in Maltese employment law, used to formally communicate the termination of employment between an employer and employee. It must comply with the Employment and Industrial Relations Act (EIRA) and related regulations, including specific notice period requirements based on length of service. This document is essential when ending employment relationships in Malta, whether due to redundancy, performance issues, or other legitimate business reasons. The notice must include specific details such as termination date, notice period, final payment calculations, and any post-employment obligations. It serves as a legal record of the employment termination and helps ensure compliance with Maltese employment regulations while protecting both parties' interests.
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1. Header Information: Company letterhead, date, reference number, and registered address
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a Notice of Termination of Employment
4. Opening Statement: Formal notification of employment termination with reference to the employment contract
5. Termination Details: Specific details including last working day and notice period in accordance with Maltese law
6. Reason for Termination: Clear statement of the reason for termination, ensuring compliance with legal requirements
7. Final Payment Information: Details of final salary, notice pay, and any other entitlements
8. Company Property: Instructions regarding return of company property
9. Closing Statement: Professional conclusion including any appreciation for service
10. Signature Block: Authorized signatory details and company stamp
1. Garden Leave Provisions: Include when the employee is being placed on garden leave during the notice period
2. Non-Compete Reminder: Include when the employment contract contains post-termination restrictions
3. Handover Requirements: Include when specific handover of duties or documents is required
4. Settlement Agreement Reference: Include when termination is part of a wider settlement agreement
5. Redundancy Package Details: Include when termination is due to redundancy
6. Reference Provision: Include when the company agrees to provide future employment references
1. Final Payment Calculation: Detailed breakdown of final payment including salary, notice pay, and other entitlements
2. Company Property Checklist: List of company items to be returned
3. Handover Documentation: Template for documenting handover of responsibilities
4. Employee Benefits Summary: Summary of treatment of benefits, insurance, and other perks post-termination
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