The Employment Contract Termination Letter By Employee is a crucial document used in the Malaysian employment context when an employee decides to end their employment relationship with their employer. It must comply with the Employment Act 1955 and other relevant Malaysian labor laws, particularly regarding notice periods (which vary from 2-8 weeks depending on length of service). This document serves multiple purposes: it provides formal notification of resignation, confirms the notice period to be served, addresses final settlements, and outlines the handover process. The letter should be professional and clear, maintaining good relationships while protecting both parties' interests. It's particularly important in Malaysia where formal documentation of employment matters is highly regarded and often necessary for final payment processing and employment record purposes.
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1. Date and Address Block: Current date and formal address block including recipient's name, title, and company address
2. Subject Line: Clear indication that this is a resignation/termination notice
3. Formal Notice Statement: Clear statement of intention to terminate employment contract with specific end date
4. Notice Period Declaration: Confirmation of notice period being served as per employment contract and Employment Act 1955
5. Current Responsibilities Status: Brief overview of current projects/responsibilities and commitment to proper handover
6. Request for Final Settlement: Request for processing of final settlement including salary, unused leave, and other entitlements
7. Company Property Return: Commitment to return company property and documents
8. Gratitude and Professional Closure: Professional thank you note and positive closing statement
9. Signature Block: Full name, employee ID (if applicable), current position, and signature
1. Reason for Resignation: Optional brief explanation of resignation reason - included when maintaining good relationships or when reason is relevant for future reference
2. Transition Plan: Detailed transition plan - included when handling critical roles or complex projects
3. Early Release Request: Request for shorter notice period - included when seeking early release from notice period
4. Garden Leave Acknowledgment: Acknowledgment of garden leave if discussed with employer - included when garden leave has been agreed upon
5. Continuous Cooperation Statement: Offer to assist after departure - included for senior positions or complex roles
6. Non-Compete Reminder: Acknowledgment of existing non-compete clauses - included when such clauses exist in employment contract
1. Handover Document List: List of documents, files, and projects to be handed over
2. Company Property Checklist: Itemized list of company property to be returned
3. Final Settlement Calculation: Detailed breakdown of expected final payment including salary, leave, and other entitlements
4. Project Status Report: Current status of ongoing projects and pending tasks - attached for senior roles or project-critical positions
Relevant legal definitions
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Banking and Financial Services
Manufacturing
Technology and IT
Retail and Consumer Goods
Healthcare
Education
Professional Services
Construction
Telecommunications
Hospitality and Tourism
Energy and Utilities
Transportation and Logistics
Media and Entertainment
Real Estate
Public Sector
Relevant Teams
Human Resources
Finance
Information Technology
Operations
Sales
Marketing
Legal
Research and Development
Customer Service
Production
Quality Assurance
Business Development
Administration
Supply Chain
Corporate Communications
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Project Manager
Software Engineer
Financial Analyst
Human Resources Officer
Marketing Executive
Sales Representative
Administrative Assistant
Operations Manager
Research Analyst
Customer Service Representative
Technical Support Specialist
Account Manager
Production Supervisor
Quality Control Inspector
Business Development Executive
Legal Counsel
Data Analyst
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