The Lease Release Letter is an essential document in Malaysian property law used when both parties mutually agree to terminate a lease agreement before its natural expiration date. This document serves as a formal record of the termination and provides legal protection for both landlord and tenant. It must comply with Malaysian legislation, including the National Land Code 1965 and Contracts Act 1950, and typically includes details about the property, original lease terms, effective termination date, and any settlement terms. The letter is crucial for properly documenting the end of a lease relationship and preventing future disputes by clearly stating that both parties release each other from ongoing obligations. It's particularly important in commercial and residential property management across Malaysia, where formal documentation of lease termination is essential for legal and business records.
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1. Letter Date and Address Block: Current date and full addresses of both parties
2. Reference Line: Reference to the original lease agreement including its date and property address
3. Subject Line: Clear indication that this is a Lease Release Letter
4. Lease Identification: Details of the existing lease including commencement date, parties involved, and property details
5. Release Statement: Clear statement of mutual agreement to terminate the lease and release each other from future obligations
6. Effective Date: Specific date when the release takes effect
7. Mutual Release Clause: Statement that both parties release each other from any future claims related to the lease
8. Signature Block: Space for signatures of both parties, dates, and witness details
1. Security Deposit Statement: Include when there is a security deposit to be returned or retained, specifying the amount and terms
2. Outstanding Payments: Include when there are any pending payments or adjustments to be addressed
3. Property Condition: Include when specific agreements about the condition of the property upon surrender need to be documented
4. Keys and Access Devices: Include when there are specific arrangements for returning keys or access devices
5. Utilities Transfer: Include when there are specific arrangements for the transfer or termination of utilities
6. Forwarding Address: Include when future correspondence or deposit return needs to be addressed
1. Schedule A - Financial Settlement: Detailed breakdown of any financial settlements, including security deposit calculations and any deductions
2. Schedule B - Property Inspection Report: Documentation of the property's condition at the time of release
3. Schedule C - Outstanding Obligations: List of any remaining obligations or tasks to be completed by either party
4. Appendix 1 - Original Lease Agreement: Copy of the original lease agreement for reference
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