The Letter For Not Renewing Contract is a crucial document used in Malaysian business contexts when an organization decides not to extend or renew a fixed-term employment or service contract. This document must comply with Malaysian employment law, particularly the Employment Act 1955 and the Contracts Act 1950, ensuring proper notice periods are observed. It serves as official documentation of the contract's natural expiration and the organization's intention not to renew, protecting both parties' interests. The letter should be issued within the notice period specified in the original contract or as required by law, typically including details about the current contract, clear statement of non-renewal, end date, and any relevant transition arrangements. This document is particularly important in Malaysia's business environment where fixed-term contracts are common across various sectors and industries.
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1. Letter Header: Company letterhead, date, reference number, and recipient's contact details
2. Subject Line: Clear indication that this is regarding non-renewal of contract
3. Contract Reference: Details of the existing contract including start date and current end date
4. Non-Renewal Statement: Clear and unambiguous statement of intention not to renew the contract
5. Notice Period Confirmation: Confirmation that this letter serves as the required notice as per the contract terms
6. End Date: Specific mention of the final day of the contract
7. Signature Block: Authorized signatory details and signature
1. Reason for Non-Renewal: Include when it's appropriate or required to provide explanation for the non-renewal decision
2. Appreciation Statement: Include when wanting to maintain good relations by expressing gratitude for services rendered
3. Transition Arrangements: Include when specific handover or transition processes need to be documented
4. Final Entitlements: Include when needing to specify details about final payment, benefits, or other entitlements
5. Return of Company Property: Include when there are specific company assets or documents that need to be returned
6. Non-Compete Reminder: Include when the existing contract contains post-employment restrictions that need to be emphasized
1. Handover Checklist: Optional attachment listing items, tasks, or responsibilities that need to be transferred
2. Final Settlement Statement: Optional attachment detailing any final payments, benefits, or deductions
3. Company Property List: Optional attachment itemizing company assets to be returned
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Manufacturing
Education
Healthcare
Construction
Professional Services
Financial Services
Retail
Telecommunications
Real Estate
Energy
Hospitality
Transportation
Agriculture
Relevant Teams
Human Resources
Legal
Operations
Administration
Compliance
Senior Management
Procurement
Contract Management
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Hiring Manager
Department Head
Operations Manager
Project Manager
Contract Administrator
Recruitment Manager
HR Business Partner
Chief Human Resources Officer
Legal Manager
Business Unit Director
Managing Director
Chief Executive Officer
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