The Notice of End of Probationary Contract is a crucial document in Malaysian employment practice, used to formally communicate the employer's decision regarding an employee's probationary period. It is typically issued near the end of a predetermined probationary period, which under Malaysian employment practice usually ranges from 3 to 6 months. The document must comply with the Employment Act 1955 and other relevant Malaysian employment legislation, ensuring proper notice periods and justification for the decision. This notice serves multiple purposes: it provides clear documentation of the employment decision, outlines any final arrangements or requirements, and helps protect both employer and employee interests by formally recording the outcome of the probationary period. The document should be issued with careful consideration of legal requirements and company policies, particularly regarding termination procedures and notice periods.
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1. Letter Header: Company letterhead, date, reference number, and formal address to the employee
2. Employee Details: Full name, employee ID, position, and department of the employee
3. Subject Line: Clear indication that this is a notice of end of probationary period
4. Reference to Employment Contract: Details of original employment contract and probationary period terms
5. Notice of Decision: Clear statement of the decision regarding the probationary period outcome
6. Effective Date: Specific date when the probationary period ends and when the decision takes effect
7. Reason for Decision: Brief explanation of the factors leading to the decision
8. Next Steps: Clear instructions about the employee's last working day and immediate actions required
9. Final Payments: Information about final salary, benefits, and any outstanding payments
10. Company Property: Instructions regarding the return of company property
11. Closing: Formal closing, signature block, and company representative details
1. Performance Summary: Detailed summary of performance during probation - include when documentation of performance issues is necessary
2. Extension of Probation: Details of extended probation period if applicable - use when offering a probation extension instead of termination
3. Confirmation of Employment: Terms of confirmed employment if employee is being confirmed - use when converting to permanent status
4. Appeal Process: Information about any available appeal process - include when company policy allows for appeals
5. Confidentiality Reminder: Reminder of ongoing confidentiality obligations - include when employee had access to sensitive information
6. Reference Provision: Information about company policy on providing references - include when addressing future reference requests
1. Performance Evaluation Report: Summary of performance evaluations conducted during the probationary period
2. Final Payment Calculation: Detailed breakdown of final salary, benefits, and any other payments due
3. Company Property Checklist: List of company property to be returned with acknowledgment form
4. Exit Clearance Form: Checklist of departments to clear before final exit
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