The Pre-Termination Letter is a crucial document in Malaysian employment practice, designed to formally initiate the process of employment termination in compliance with local labor laws. This document is typically used when an employer has decided to terminate an employment relationship and needs to provide formal notice as required by the Employment Act 1955 and related Malaysian legislation. The letter serves multiple purposes: it confirms the intention to terminate employment, specifies the notice period and last working day, outlines any special arrangements during the notice period, and details the process for final settlements and handover of responsibilities. This document is essential for maintaining clear communication and legal compliance, while also protecting both employer and employee interests during the termination process.
Your data doesn't train Genie's AI
You keep IP ownership聽of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let tiktok成人版's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Sender Details: Full company name, address, and contact information of the employer
2. Recipient Details: Employee's full name, position, and employee ID if applicable
3. Date: Date of the letter issuance
4. Subject Line: Clear indication that this is a pre-termination notice
5. Notice of Termination: Clear statement of intention to terminate employment
6. Last Working Day: Specific mention of the final day of employment
7. Notice Period: Details of the notice period as per employment contract and Employment Act 1955
8. Reason for Termination: Brief explanation of termination reason if appropriate
9. Outstanding Obligations: List of items to be returned and tasks to be completed
10. Final Payment Details: Information about final salary, benefits, and statutory payments
11. Signature Block: Space for authorized signatory and company stamp
1. Garden Leave: Include when employee is to be placed on garden leave during notice period
2. Confidentiality Reminder: Include when dealing with employees who had access to sensitive information
3. Non-Compete Clause Reminder: Include when employment contract contains post-employment restrictions
4. Handover Instructions: Include when detailed handover of responsibilities is required
5. Reference Offer: Include when company is willing to provide employment references
6. Benefits Continuation: Include when certain benefits continue post-termination
7. Exit Interview: Include when company policy requires exit interviews
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, notice period, leave encashment, and statutory benefits
2. Schedule B - Company Property Checklist: List of company assets to be returned before final day
3. Schedule C - Handover Document Template: Template for documenting current projects and responsibilities
4. Appendix 1 - Exit Clearance Form: Form listing all departments that need to clear the employee
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Manufacturing
Technology
Retail
Construction
Healthcare
Education
Professional Services
Telecommunications
Energy
Hospitality
Logistics
Real Estate
Agriculture
Mining
Relevant Teams
Human Resources
Legal
Compliance
Administration
Corporate Secretarial
Operations
Management
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Employment Law Specialist
HR Business Partner
Compliance Officer
HR Administrator
Company Secretary
Department Manager
Line Manager
Operations Manager
General Manager
Country Manager
Managing Director
Chief Executive Officer
Find the exact document you need
Notice Of Termination Of Employment To Employer
A formal notice document used in Malaysia by employees to inform employers of their resignation, complying with Malaysian employment law requirements.
Download
Realtor Termination Letter
A formal notice compliant with Malaysian law to terminate a professional relationship with a real estate agent or agency.
Download
End Of Rent Notice Letter
A formal notice document under Malaysian law used by tenants to officially communicate their intention to end a rental agreement.
Download
Dental Patient Termination Letter Due To Behavior
A formal letter used by Malaysian dental practices to terminate services with a patient due to behavioral issues, compliant with Malaysian dental regulations and healthcare laws.
Download
Notice From Landlord To Tenant To Vacate
A Malaysian legal notice from landlord to tenant requiring vacation of leased premises, in compliance with local property law requirements.
Download
Work Separation Letter
A formal document used in Malaysia to terminate employment, outlining separation terms and ensuring compliance with local employment laws.
Download
Insurance Termination Letter From Employer
A formal notice under Malaysian law from an employer to an insurance provider terminating an insurance policy or coverage.
Download
Vacate Notice To Landlord
A formal notice from tenant to landlord declaring intention to vacate a rental property, compliant with Malaysian tenancy laws and regulations.
Download
Termination Letter For Awol Employee
A Malaysian law-compliant termination letter for employees who have been absent without leave (AWOL), documenting the formal end of employment.
Download
Notification Letter For End Of Contract
A Malaysian law-compliant formal letter notifying an employee of their employment contract termination, including end date and final settlement details.
Download
Notice To Terminate Licence To Occupy
A Malaysian legal document serving formal notice to end a property occupation license, compliant with local property and contract law requirements.
Download
End Of Probation Period Letter
A formal Malaysian employment document confirming an employee's status following their probationary period evaluation.
Download
Voluntary Exit Letter
A Malaysian law-compliant document formalizing an employee's voluntary resignation and the terms of their exit from employment.
Download
Discontinuation Of Services Letter To Employee
A formal employment termination letter compliant with Malaysian employment law, providing official notification and terms of employment discontinuation.
Download
Lease Termination By Tenant
A Malaysian legal document for tenants to formally terminate their lease agreement, complying with local property laws and contractual requirements.
Download
Separation Notice From Job
A legally compliant Malaysian employment termination notice detailing the end of employment relationship, notice period, and final settlement terms.
Download
Attorney Disengagement Letter
A Malaysian law-compliant formal letter used by attorneys to terminate their professional relationship with clients, addressing service termination, outstanding matters, and next steps.
Download
Rental Termination Letter
A formal notice under Malaysian law to terminate a rental agreement, including essential termination details and compliance with local legal requirements.
Download
Absenteeism Termination Letter
A formal letter compliant with Malaysian employment law for terminating employment due to unauthorized or excessive employee absenteeism.
Download
Voluntary Resignation In Lieu Of Termination
A Malaysian law-compliant agreement documenting an employee's voluntary resignation as an alternative to termination, including settlement terms and mutual releases.
Download
Termination Due To Abandonment Of Work
A Malaysian employment termination document used when an employee has abandoned their position, compliant with local employment laws.
Download
Cancellation Of Lease Agreement
A Malaysian law-compliant agreement that formally terminates an existing lease between landlord and tenant, establishing terms for early termination and mutual release of obligations.
Download
Termination Letter Due To Violation Of Company Policy
A Malaysian law-compliant termination letter issued to employees for company policy violations, outlining the termination grounds and terms.
Download
Termination Letter Due To Downsizing
A Malaysian law-compliant termination letter template for employment termination due to organizational downsizing, including statutory requirements and benefits information.
Download
Termination Due To Lack Of Work
A formal notification of employment termination due to lack of work under Malaysian law, detailing termination terms and employee entitlements.
Download
Termination Due To Closure Of Business
A Malaysian law-compliant termination notice for employees due to business closure, including statutory requirements and settlement terms.
Download
Daycare Termination Letter For Behavior
A formal notice terminating daycare services in Malaysia due to behavioral issues, compliant with Malaysian childcare regulations and the Child Care Centre Act 1984.
Download
Termination Of Contract Due To Non Performance
A formal notice for contract termination due to non-performance under Malaysian law, outlining breaches, consequences, and termination terms.
Download
Voluntary Retrenchment Letter
A Malaysian law-compliant letter documenting mutually agreed terms for voluntary employee retrenchment, including compensation and post-employment obligations.
Download
Termination Letter Due To Financial Constraints
A Malaysian law-compliant termination letter used when ending employment due to company financial constraints.
Download
Termination Letter After Domestic Inquiry
A formal termination letter issued under Malaysian law following a domestic inquiry process, documenting the grounds for termination and related terms.
Download
Resignation Termination Letter
A formal letter compliant with Malaysian employment law that documents an employee's voluntary termination of employment, including notice period and termination arrangements.
Download
Proof Of Employment Termination
A legally-compliant Malaysian employment termination document that formally confirms the end of an employment relationship and includes essential termination details.
Download
Notice Letter From Tenant To Landlord
A formal Malaysian legal document from tenant to landlord providing notice of intention to terminate a lease or rental agreement.
Download
Intent To Move Out Notice
A formal notice under Malaysian law informing landlords of a tenant's intention to terminate their lease and vacate the property.
Download
Immediate Dismissal Letter
A formal letter under Malaysian law that immediately terminates employment due to serious misconduct or breach of employment terms.
Download
End Business Relationship Letter
A formal letter under Malaysian law to officially terminate a business relationship, outlining termination terms and transition arrangements.
Download
Employment Verification Letter For Terminated Employee
A Malaysian-compliant formal letter confirming previous employment details for a terminated employee.
Download
Dismissal Letter Due To Theft
A Malaysian law-compliant dismissal letter for terminating employment due to theft, including investigation findings and termination terms.
Download
Business Partnership Termination Letter
A formal document under Malaysian law used to officially terminate a business partnership, outlining dissolution terms and partner obligations.
Download
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)