A Deposit Invoice is essential in Dutch business transactions where advance payments are required before the delivery of goods or services. This document type combines the legal requirements of standard invoicing under Dutch law with specific provisions for deposit payments. It must comply with the Dutch Civil Code (Burgerlijk Wetboek) and VAT Act (Wet op de omzetbelasting 1968), including proper VAT handling for advance payments. The Deposit Invoice serves multiple purposes: it provides a legal basis for requesting advance payment, acts as a VAT document for tax purposes, and serves as an accounting record for both parties. Typically used in situations requiring significant upfront commitments, custom orders, or high-value transactions, it protects both the supplier and the customer by formally documenting the deposit terms and conditions.
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1. Invoice Header: Company details including legal name, address, VAT number, Chamber of Commerce number (KVK), and invoice number
2. Client Information: Full recipient details including name, address, and if applicable, their VAT number
3. Invoice Details: Invoice date, due date, reference numbers, and project/order identification
4. Deposit Specification: Clear indication that this is a deposit invoice, including the percentage or amount of the total contract value
5. Product/Service Description: Detailed description of the goods/services for which the deposit is being charged
6. Financial Details: Breakdown of amounts, including subtotal, VAT rate and amount, and total deposit amount due
7. Payment Instructions: Bank account details, payment reference, and payment terms
8. Legal Notices: Standard invoice notices and reference to applicable terms and conditions
1. Purchase Order Reference: Include when the client has provided a PO number or when required by client's procurement process
2. Delivery Information: Include when the deposit relates to physical goods with specific delivery details
3. Contract Reference: Include when the deposit is part of a larger contract or agreement
4. Special VAT Clauses: Include for international transactions or special VAT arrangements
5. Discount Terms: Include when early payment discounts or special payment terms apply to the deposit
6. Future Payment Schedule: Include when there are multiple payment installments planned
1. Payment Schedule: Detailed breakdown of future payments if the deposit is part of a larger payment structure
2. Specification Sheet: Detailed description of products/services when the main invoice body requires more elaborate explanation
3. Terms and Conditions: Standard terms and conditions applying to the deposit payment
4. VAT Specification: Detailed VAT breakdown for complex transactions or when multiple VAT rates apply
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Construction
Professional Services
Retail
Wholesale
Technology
Real Estate
Events and Entertainment
Consulting
Architecture
Engineering
Import/Export
Custom Manufacturing
Software Development
Relevant Teams
Finance
Accounting
Sales
Legal
Administration
Tax
Treasury
Credit Control
Commercial Operations
Customer Service
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Accounts Payable Specialist
Financial Controller
Accountant
Business Owner
Sales Manager
Project Manager
Contract Administrator
Billing Coordinator
Tax Specialist
Chief Financial Officer
Treasury Manager
Credit Controller
Commercial Manager
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