The Employee Self Declaration Form is a mandatory document under Dutch employment practices, designed to collect and verify essential information from employees at the start of their employment or when significant changes occur. This form ensures compliance with various Dutch legal requirements, including the Dutch Civil Code, tax regulations, and GDPR/AVG privacy laws. It typically includes declarations about personal information, tax status, identity documents, and work permits (for foreign nationals). The document serves multiple purposes: it provides a legal basis for employment administration, ensures proper tax processing, confirms the employee's right to work, and establishes clear records of employee-declared information. Organizations use this form as part of their onboarding process and periodically update it to maintain accurate employee records.
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1. Personal Information: Employee's full name, date of birth, BSN number, contact details, and emergency contact information
2. Employment Status Declaration: Confirmation of employment relationship, position, and working hours
3. Tax Status Declaration: Declaration regarding tax credits (loonheffingskorting) and applicable tax arrangements
4. Identity Document Declaration: Details of valid identification documents as required by Dutch Identification Act
5. Data Processing Consent: Employee's consent for processing personal data in accordance with GDPR/AVG
6. Declaration of Truth: Employee's confirmation that all provided information is true and complete
7. Change Notification Obligation: Employee's acknowledgment of duty to report relevant changes to declared information
8. Signature Section: Date, place, and signature fields for employee and employer representative
1. Foreign National Status: Required for non-EU/EEA employees, including work permit details and residence status
2. Secondary Employment: To be included if employee has or intends to have multiple employments
3. Special Arrangements: For declaring specific working conditions or arrangements (e.g., remote work, flexible hours)
4. Health and Safety Declarations: Required for specific roles involving safety-critical work or special health requirements
5. Company Property: Declaration regarding provided company equipment or resources
6. Confidentiality Declaration: Additional confidentiality commitments for roles with access to sensitive information
1. Privacy Statement: Detailed information about personal data processing, storage, and rights under GDPR/AVG
2. Document Requirements List: List of required supporting documents to be submitted with the declaration
3. Information Change Form: Template for reporting future changes to declared information
4. Legal References: Overview of relevant laws and regulations referenced in the declaration
Relevant legal definitions
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Financial Services
Healthcare
Retail
Education
Professional Services
Construction
Hospitality
Transportation
Energy
Telecommunications
Public Sector
Non-Profit
Agriculture
Media and Entertainment
Relevant Teams
Human Resources
Legal
Compliance
Finance
Payroll
Administration
Operations
People Operations
Talent Management
Relevant Roles
HR Manager
HR Director
HR Administrator
Payroll Specialist
Compliance Officer
Legal Counsel
Employment Lawyer
HR Business Partner
Recruitment Manager
Office Manager
Personnel Administrator
Operations Manager
Finance Manager
Administrative Assistant
General Manager
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