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Employee Self Declaration Form for the United Kingdom

Employee Self Declaration Form Template for England and Wales

An Employee Self Declaration Form is a legal document used in England and Wales that enables employers to collect and verify essential information from employees or candidates. The document complies with UK employment law, data protection regulations, and other relevant legislation. It typically includes declarations about personal details, right to work, health status, and other role-specific requirements. The form serves as a formal record of an individual's statements about their eligibility and suitability for employment.

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Employee Self Declaration Form

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What is a Employee Self Declaration Form?

The Employee Self Declaration Form is a crucial document in the employment process under English and Welsh law. It is typically used during onboarding or when updating employee records, enabling organizations to gather necessary information while complying with legal requirements. The form includes sections covering personal details, right to work status, health declarations, and other relevant information depending on the role and industry. It helps employers meet their obligations under various regulations including the UK GDPR, Employment Rights Act 1996, and Equality Act 2010.

What sections should be included in a Employee Self Declaration Form?

1. Personal Information: Basic details including name, address, contact information, date of birth, and national insurance number

2. Employment Status Declaration: Confirmation of right to work in UK and immigration status

3. Health Declaration: Basic health information relevant to role and any adjustments required

4. Data Protection Statement: How personal information will be used and stored, including consent for processing

5. Declaration of Truth: Signed statement confirming all information provided is accurate and complete

What sections are optional to include in a Employee Self Declaration Form?

1. Criminal Record Declaration: Required for roles involving vulnerable persons or security clearance - includes details of any unspent convictions

2. Professional Qualifications: Required for regulated or professional roles - includes certification and registration details

3. Financial Declaration: Required for financial services roles - includes bankruptcy and financial conduct history

4. Conflicts of Interest: Required for senior or sensitive positions - details of any potential conflicts

What schedules should be included in a Employee Self Declaration Form?

1. Privacy Notice: Detailed information about data processing, retention periods, and data subject rights

2. Medical Questionnaire: Detailed health questions if required for specific role requirements

3. Document Checklist: List of required supporting documents for identity and right to work verification

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions

























Clauses
























Industries

UK GDPR and Data Protection Act 2018: Key legislation governing how personal data must be collected, processed, and stored. Ensures data protection principles are followed and individual privacy rights are respected.

Privacy and Electronic Communications Regulations (PECR): Specific rules for privacy rights in electronic communications, complementing general data protection laws.

Employment Rights Act 1996: Fundamental employment legislation outlining basic employment rights and responsibilities in England and Wales.

Equality Act 2010: Legislation protecting against discrimination based on protected characteristics in the workplace and ensuring equal treatment.

Immigration, Asylum and Nationality Act 2006: Legislation governing immigration status and right to work checks for employees in the UK.

Immigration Act 2016: Updated legislation regarding right to work checks and employer responsibilities for verifying employee immigration status.

Health and Safety at Work etc. Act 1974: Primary legislation ensuring workplace health and safety standards and employer/employee responsibilities.

Management of Health and Safety at Work Regulations 1999: Detailed regulations on workplace risk assessments and health and safety management requirements.

Rehabilitation of Offenders Act 1974: Legislation governing the disclosure of criminal convictions and rehabilitation periods.

Police Act 1997: Legislation establishing the framework for criminal record checks through the Disclosure and Barring Service (DBS).

Income Tax (Earnings and Pensions) Act 2003: Legislation governing taxation of employment income and related declarations required for tax purposes.

Modern Slavery Act 2015: Legislation requiring organizations to ensure no modern slavery or human trafficking exists in their operations and supply chains.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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