Supplier Declaration Form

Supplier Declaration Form for the United Kingdom

Supplier Declaration Form Template for England and Wales

A Supplier Declaration Form is a formal document used under English and Welsh law where suppliers declare their compliance with various legal, regulatory, and operational requirements. The document serves as a self-certification tool covering aspects such as financial standing, legal compliance, modern slavery prevention, environmental standards, and industry-specific requirements. It forms part of the supplier onboarding or verification process.

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What is a Supplier Declaration Form?

The Supplier Declaration Form is a critical document in supplier management and compliance processes under English and Welsh law. It is typically used during supplier onboarding, tender processes, or periodic supplier reviews. The form requires suppliers to make formal declarations about their business practices, compliance with regulations, financial standing, and various other aspects of their operations. These declarations help organizations manage supplier-related risks and ensure compliance with legal requirements including modern slavery legislation, anti-bribery laws, and industry-specific regulations. The document serves as both a risk management tool and a basis for potential legal action in case of false declarations.

What sections should be included in a Supplier Declaration Form?

1. Company Information: Basic supplier details including company name, registration number, registered address, trading address, and key contact information

2. Compliance Declarations: Standard declarations regarding legal compliance, required licenses, permits, and certifications

3. Financial Standing: Declarations regarding financial stability, solvency, tax compliance, and banking details

4. Legal Status: Declarations regarding legal standing, absence of litigation, bankruptcy proceedings, and criminal convictions

5. Modern Slavery and Ethics: Declarations regarding compliance with Modern Slavery Act, ethical trading practices, and labor standards

6. Data Protection: Declarations regarding compliance with UK GDPR and Data Protection Act 2018

7. Health and Safety: Declarations regarding health and safety policies, procedures, and compliance with relevant legislation

8. Certification: Signature section confirming all declarations are true and accurate, including date and authorized signatory details

What sections are optional to include in a Supplier Declaration Form?

1. Environmental Compliance: Declarations regarding environmental policies, certifications, and compliance with environmental regulations - used for suppliers in industries with environmental impact

2. Industry-Specific Certifications: Declarations regarding specific qualifications or certifications required for particular sectors - used when supplier operates in regulated industries

3. Insurance Details: Detailed insurance coverage declarations including professional indemnity, public liability, and employer's liability - used for high-risk or regulated industries

4. Quality Management: Declarations regarding quality management systems and certifications (e.g., ISO 9001) - used for manufacturing or service delivery suppliers

5. Information Security: Declarations regarding information security policies and certifications (e.g., ISO 27001) - used for suppliers handling sensitive data

What schedules should be included in a Supplier Declaration Form?

1. Supporting Documentation Checklist: Comprehensive list of required supporting documents to be submitted with the declaration form

2. Certificate Copies: Appendix for attaching copies of relevant certifications, licenses, and qualifications

3. Insurance Certificates: Appendix for attaching copies of current insurance documentation

4. Company Policies: Appendix for attaching relevant company policies (e.g., Environmental, Health & Safety, Modern Slavery Statement)

5. Financial Information: Appendix for attaching relevant financial information such as bank references or accounts

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Declaration Of No Conflict Of Interest

A legal document under English and Welsh law where an individual formally declares the absence of any conflicts of interest that could affect their professional duties.

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What is a Supplier Declaration Form?

What sections should be included in a Supplier Declaration Form?

What sections are optional to include in a Supplier Declaration Form?

What schedules should be included in a Supplier Declaration Form?

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Alex Denne

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