The Supplier Declaration Form is a fundamental document used in New Zealand business relationships to establish and verify supplier credentials and compliance status. It is typically required during vendor registration processes, tender submissions, or as part of regular supplier review procedures. The form requires suppliers to provide detailed information about their business operations, declare their compliance with various New Zealand regulations, and confirm their adherence to standard business practices. This document helps organizations meet their due diligence obligations under New Zealand law while managing supplier-related risks effectively. The Supplier Declaration Form includes crucial declarations regarding financial stability, insurance coverage, health and safety practices, environmental policies, and other key aspects of business operations.
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1. Company Information: Basic details including legal name, trading name, company number, GST registration, physical and postal addresses
2. Business Profile: Nature of business, years in operation, number of employees, annual turnover range
3. Contact Details: Primary and alternative contact persons, including roles, phone numbers, and email addresses
4. Compliance Declarations: Declarations regarding tax compliance, insurance coverage, and regulatory compliance
5. Health and Safety: Declaration of health and safety policies, incident reporting procedures, and safety record
6. Environmental Practices: Statement of environmental policies and sustainable business practices
7. Financial Information: Declaration of financial stability, bank references, and payment terms
8. Quality Assurance: Overview of quality management systems and relevant certifications
9. Declaration and Signature: Formal declaration of truth and accuracy, with authorized signatory details
1. Indigenous Business Status: Declaration of M膩ori business ownership or partnership status - include for diversity procurement programs
2. Export Control Compliance: For suppliers dealing with controlled or restricted goods - include when relevant to the industry
3. Information Security: For suppliers handling sensitive data or providing IT services - include for technology-related suppliers
4. Modern Slavery Statement: Declaration regarding supply chain practices and human rights - include for international suppliers or those with complex supply chains
5. Industry-Specific Certifications: Special certifications or licenses required for specific industries - include based on sector requirements
1. Schedule 1: Insurance Certificates: Copies of current insurance certificates including public liability, professional indemnity, and workers compensation
2. Schedule 2: Certification Evidence: Copies of relevant business certifications, licenses, and accreditations
3. Schedule 3: Key Personnel: Details of key staff members, their qualifications, and roles
4. Schedule 4: Reference List: List of business references and major clients
5. Appendix A: Code of Conduct Acknowledgment: Signed acknowledgment of adherence to buyer's code of conduct
6. Appendix B: Conflict of Interest Disclosure: Declaration of any potential conflicts of interest
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