Supplier Declaration Form

Supplier Declaration Form Template for Austria

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Key Requirements PROMPT example:

"I need a Supplier Declaration Form for our new Austrian automotive parts manufacturer that will be supplying critical safety components starting March 2025, with particular emphasis on quality management certifications and product safety standards."

Document background

The Supplier Declaration Form is a crucial document in Austrian business operations, designed to ensure compliance with both national and EU regulations in supplier relationships. This document is typically required when establishing new supplier relationships or updating existing supplier information in Austria. The form includes comprehensive declarations about the supplier's compliance with various regulations, quality standards, and business practices. It serves as a legally binding document under Austrian law that helps organizations maintain proper documentation of supplier compliance and manage supply chain risks. The Supplier Declaration Form is particularly important for regulated industries and companies dealing with international trade, as it often forms part of the supplier qualification and audit process.

Suggested Sections

1. Company Information: Supplier's legal entity details, including company name, registration number, VAT number, and registered address

2. Authorized Representative: Details of the person(s) authorized to make declarations on behalf of the supplier

3. General Declarations: Standard declarations regarding business conduct, compliance with laws, and ethical standards

4. Product Compliance: Declarations regarding compliance with relevant product safety and quality standards

5. Environmental Compliance: Declarations regarding environmental regulations and sustainability requirements

6. Quality Management: Declarations regarding quality management systems and certifications

7. Data Protection Compliance: Declarations regarding GDPR and Austrian data protection law compliance

8. Declaration of Independence: Confirmation of no conflicts of interest or dependencies

9. Signature Block: Space for authorized signature, date, and company stamp

Optional Sections

1. Industry-Specific Certifications: Additional declarations required for specific industries (e.g., automotive, medical devices, construction)

2. Export Control: Declarations regarding export control regulations, required if supplier deals with controlled goods

3. Conflict Minerals: Declarations regarding conflict minerals, required for electronics and related industries

4. Social Responsibility: Declarations regarding labor practices and social standards, recommended for suppliers with international operations

5. Supply Chain Security: Declarations regarding participation in security programs like AEO, recommended for international suppliers

6. Chemical Compliance: Declarations regarding REACH and other chemical regulations, required for chemical/substance suppliers

Suggested Schedules

1. Certificate List: List of all current certificates held by the supplier

2. Product List: Detailed list of products covered by the declaration

3. Quality Certificates: Copies of relevant quality management certificates

4. Technical Compliance Documents: Copies of technical compliance certificates and test reports

5. Company Licenses: Copies of relevant business licenses and permits

6. Authorized Signatories: List of persons authorized to sign declarations on behalf of the company

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Automotive

Electronics

Chemical

Pharmaceuticals

Food and Beverage

Construction

Textile and Apparel

Medical Devices

Industrial Equipment

Consumer Goods

Aerospace

Defense

Energy

Telecommunications

Relevant Teams

Procurement

Supply Chain

Legal

Quality Assurance

Compliance

Operations

Risk Management

Vendor Management

Regulatory Affairs

Environmental Health and Safety

Contract Management

Relevant Roles

Procurement Manager

Supply Chain Director

Quality Assurance Manager

Compliance Officer

Legal Counsel

Supplier Relationship Manager

Purchasing Director

Operations Manager

Quality Control Supervisor

Supply Chain Analyst

Vendor Manager

Risk Management Officer

Regulatory Affairs Manager

Environmental Compliance Manager

Contract Administrator

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Form Of Declaration

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Let's create your Supplier Declaration Form

Authors

Alex Denne

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