The Moving Company Invoice is a crucial document used in the Netherlands for billing clients for relocation services. It serves as both a financial and legal record, documenting the scope of moving services provided and the associated costs. This document type must comply with Dutch VAT legislation (Wet op de omzetbelasting 1968) and incorporate elements required by the Dutch Civil Code. The invoice is typically issued upon completion of moving services and includes mandatory business information, service details, pricing, tax calculations, and payment terms. It's essential for both residential and commercial moves, and may be used for domestic or international relocations. The document should align with the General Terms and Conditions for Moving (AVVV 2015) and include all necessary elements for tax compliance and consumer protection.
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1. Company Information Header: Moving company's legal name, address, VAT number, KvK (Chamber of Commerce) number, and contact details
2. Client Information: Full name and address of the client, including any reference numbers
3. Invoice Details: Invoice number, date, payment terms, and due date
4. Service Description: Date of move, addresses (from/to), and basic description of services provided
5. Cost Breakdown: Itemized list of services with quantities, unit prices, and subtotals
6. Total Amount: Subtotal, VAT specification (21% standard rate), and final total amount
7. Payment Information: Bank account details, payment reference, and accepted payment methods
8. Terms and Conditions Reference: Reference to applicable terms and conditions (AVVV 2015)
1. Special Services: Details of any additional services provided (packing, storage, special handling) - include when additional services were provided
2. Insurance Details: Information about insurance coverage for the move - include when specific insurance was purchased
3. Discount Section: Any applied discounts or special rates - include when promotional offers or discounts apply
4. Time Specification: Detailed breakdown of hours worked - include when charging by hour rather than flat rate
5. Materials Used: List of packing materials provided - include when materials were separately charged
1. Itemized List of Moved Goods: Detailed inventory of items moved, when required for insurance or customs purposes
2. Time Sheet: Detailed breakdown of time spent, if billing is time-based
3. Materials Invoice: Detailed list of packing materials used and their costs
4. Insurance Certificate: Copy of insurance coverage details for the specific move
5. Service Level Agreement: Details of agreed service levels and any deviations
Relevant legal definitions
Clauses
Relevant Industries
Logistics and Transportation
Residential Services
Commercial Real Estate
Retail
Manufacturing
Hospitality
Education
Healthcare
Corporate Relocation
International Trade
Relevant Teams
Finance
Accounts Receivable
Operations
Customer Service
Administration
Logistics
Legal
Compliance
Sales
Customer Relations
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Moving Company Owner
Operations Manager
Logistics Coordinator
Financial Controller
Billing Administrator
Account Manager
Business Development Manager
Relocation Specialist
Tax Accountant
Compliance Officer
Customer Service Manager
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