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A Professional Reference Letter is a crucial document in the Dutch professional landscape, used to provide formal verification and assessment of an individual's work history, capabilities, and professional conduct. It is commonly requested during job applications, academic applications, or professional certification processes. The document must be drafted in compliance with Dutch legal requirements, including the GDPR, Dutch Civil Code, and employment law provisions. Reference letters typically include information about the working relationship between the referee and the subject, the subject's role and responsibilities, performance assessment, and professional qualities. The content must be truthful and objective, while respecting privacy rights and avoiding potential defamation issues. These letters carry significant weight in professional contexts and require careful consideration of both legal obligations and professional ethics.

1. Letter Header: Contains date, recipient's name and address, and formal letter opening

2. Introduction and Context: Establishes the writer's relationship to the referenced person, including duration and capacity of relationship

3. Role Description: Details the person's job title, period of employment, and key responsibilities

4. Performance Assessment: Overview of the person's key achievements, skills, and competencies

5. Professional Qualities: Description of work ethic, interpersonal skills, and notable character traits

6. Closing Recommendation: Clear statement of recommendation and willingness for future contact

7. Signature Block: Writer's name, title, contact information, and signature