This Staff Contract template is designed for use in the Netherlands when establishing formal employment relationships between companies and individual employees. It serves as a fundamental legal document that complies with Dutch employment law requirements, including the Dutch Civil Code and the Work and Security Act (WWZ). The contract should be used when hiring new employees or formalizing existing employment relationships in the Netherlands, whether for indefinite or fixed-term periods. It contains all mandatory elements required by Dutch law, such as position details, working hours, salary, benefits, and leave entitlements, while also addressing modern workplace considerations like data protection and remote working arrangements. The document is structured to protect both employer and employee interests while ensuring transparency and legal compliance in the Dutch employment context.
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1. Parties: Identification of the employer and employee with full legal names and addresses
2. Background: Brief context of the employment relationship and reference to any prior agreements
3. Definitions: Key terms used throughout the contract
4. Position and Duties: Job title, role description, and main responsibilities
5. Commencement and Duration: Start date, type of contract (fixed-term/indefinite), and probationary period if applicable
6. Place of Work: Primary work location and any flexibility arrangements
7. Working Hours: Standard working hours, days, and flexibility requirements
8. Salary and Benefits: Base salary, payment schedule, holiday allowance, and other monetary benefits
9. Holidays and Leave: Annual leave entitlement and rules for requesting/taking leave
10. Illness and Incapacity: Sick leave procedures and sick pay arrangements
11. Confidentiality: Obligations regarding company confidential information
12. Intellectual Property: Ownership of work created during employment
13. Data Protection: GDPR compliance and handling of personal data
14. Notice Period: Notice requirements for termination by either party
15. Governing Law: Confirmation of Dutch law application and jurisdiction
1. Non-Competition Clause: Restrictions on working for competitors after employment ends - optional but common for senior roles
2. Non-Solicitation Clause: Restrictions on approaching clients/employees after employment ends
3. Company Property: Rules regarding company equipment and resources - needed if company provides significant assets
4. Bonus Scheme: Performance-related bonus arrangements - include if applicable
5. Remote Working: Specific arrangements for working from home or other locations
6. Training and Development: Professional development commitments and study cost arrangements
7. Car Allowance: Terms of company car or transport allowance if provided
8. International Travel: Requirements and arrangements for international travel if part of role
9. Share Options: Details of any share option schemes - for eligible employees only
10. Secondary Activities: Rules regarding additional employment or business activities
1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and reporting lines
2. Schedule 2 - Remuneration Package: Detailed breakdown of salary and benefits
3. Schedule 3 - Company Policies: Reference to or summary of key company policies
4. Schedule 4 - Confidential Information: Specific details of what constitutes confidential information
5. Schedule 5 - IT and Communications Systems Policy: Rules for use of company IT systems and communication tools
6. Appendix A - Employee Handbook Reference: Confirmation of employee handbook as part of terms
7. Appendix B - Personal Data Processing: Details of how personal data will be processed in line with GDPR
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