A Supplier Invoice is a critical business document used in commercial transactions within the Netherlands and for international trade. It serves as both a payment request and a tax document, requiring compliance with Dutch VAT legislation and EU directives. The document must include specific elements mandated by Dutch law, such as unique invoice numbers, VAT registration details, and clear itemization of goods or services. When issuing a Supplier Invoice, businesses must ensure compliance with the Dutch VAT Act, maintain proper record-keeping for the mandatory 7-year retention period, and include all necessary information for both domestic and international transactions. The document plays a crucial role in business operations, tax reporting, and maintaining clear audit trails.
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1. Invoice Header: Contains invoice number, date, and 'INVOICE' clearly marked
2. Supplier Information: Full legal name, address, VAT number, Chamber of Commerce number, and contact details of the supplier
3. Customer Information: Full legal name, address, VAT number (if applicable), and relevant reference numbers of the customer
4. Invoice Details: Description of goods/services, quantities, unit prices, and delivery date
5. Financial Summary: Subtotal, VAT breakdown by rate, and total amount in EUR
6. Payment Information: Bank details, payment terms, due date, and reference number for payment
7. Legal Notices: Standard invoice declarations and reference to applicable terms and conditions
1. Purchase Order Reference: Include when customer has provided a PO number or when required by customer's procurement process
2. Delivery Details: Include when goods are physically shipped to a different address than the billing address
3. Contract Reference: Include when invoice relates to a specific contract or framework agreement
4. Discount Information: Include when early payment or other discounts apply
5. Special VAT Rules: Include when reverse-charge mechanism or other special VAT rules apply
6. Currency Information: Include when invoice amount is in foreign currency, showing exchange rate and EUR equivalent
1. Specification Sheet: Detailed breakdown of products/services when the main invoice contains summarized information
2. Time Sheet: For services billed on time basis, showing detailed time entries
3. Supporting Documents: Delivery notes, work completion certificates, or other relevant documentation
4. VAT Calculation Details: When complex VAT calculations apply or multiple VAT rates are used
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Education
Transportation & Logistics
Energy & Utilities
Financial Services
Agriculture
Hospitality
Real Estate
Telecommunications
Media & Entertainment
Relevant Teams
Finance
Accounting
Administration
Treasury
Tax
Credit Control
Accounts Receivable
Billing
Revenue
Operations
Relevant Roles
Accounts Receivable Specialist
Billing Coordinator
Finance Manager
Accountant
Tax Specialist
Financial Controller
Credit Controller
Accounts Manager
Finance Director
Billing Administrator
Treasury Manager
Financial Analyst
Business Owner
Bookkeeper
Administrative Assistant
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