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Cleaning Contract Template for New Zealand

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Key Requirements PROMPT example:

Cleaning Contract

"I need a Cleaning Contract for my 3-story commercial office building in Auckland, starting from March 2025, with daily cleaning services during business hours and specific focus on sustainable cleaning practices and waste management."

Document background
This Cleaning Contract template is designed for use in New Zealand to establish a formal agreement between cleaning service providers and their clients. It is particularly relevant when engaging professional cleaning services for commercial, industrial, or specialized facilities where detailed service specifications and compliance with New Zealand legislation are essential. The document incorporates key requirements from relevant New Zealand laws, including the Health and Safety at Work Act 2015, Employment Relations Act 2000, and Privacy Act 2020. It provides comprehensive coverage of service standards, operational procedures, risk management, and performance metrics while allowing for customization based on specific cleaning requirements and facility types. This contract template is structured to protect both parties' interests while ensuring clear communication of responsibilities and expectations in the cleaning service relationship.
Suggested Sections

1. Parties: Identifies and provides full details of the service provider (cleaning company) and the client

2. Background: Outlines the context of the agreement and the parties' intentions

3. Definitions: Defines key terms used throughout the agreement

4. Scope of Services: Details the cleaning services to be provided, including locations, frequency, and specific tasks

5. Term and Termination: Specifies the duration of the agreement and conditions for termination

6. Payment Terms: Outlines fees, payment schedule, invoicing process, and payment methods

7. Service Standards: Establishes the expected quality standards and performance metrics

8. Health and Safety: Details health and safety requirements, including compliance with relevant legislation

9. Equipment and Materials: Specifies who provides cleaning equipment and materials

10. Insurance and Liability: Outlines insurance requirements and liability limitations

11. Confidentiality: Addresses handling of confidential information and privacy requirements

12. General Provisions: Includes standard contractual clauses such as notices, assignment, and governing law

Optional Sections

1. Environmental Requirements: Specific requirements for eco-friendly cleaning products and practices, used when client has environmental policies

2. Security Requirements: Additional security measures for sensitive locations like government buildings or data centers

3. Specialist Cleaning Services: Details of specialized cleaning services such as medical facility cleaning or industrial cleaning

4. Emergency Response: Procedures for handling emergency cleaning situations, important for facilities requiring 24/7 coverage

5. Staff Requirements: Specific requirements for cleaning staff including qualifications, vetting, or uniforms

6. Performance Bonds: Requirements for performance bonds or guarantees, typically for larger commercial contracts

7. Transition Arrangements: Procedures for transitioning from previous service providers, useful for large commercial contracts

Suggested Schedules

1. Schedule 1: Cleaning Specifications: Detailed breakdown of cleaning tasks, frequencies, and methods for each area

2. Schedule 2: Site Details: Specific information about the cleaning locations, access arrangements, and site rules

3. Schedule 3: Price Schedule: Detailed breakdown of pricing for different services and areas

4. Schedule 4: Key Performance Indicators: Specific metrics for measuring service quality and performance

5. Schedule 5: Approved Cleaning Products: List of approved cleaning products and materials to be used

6. Schedule 6: Required Forms: Templates for cleaning checklists, incident reports, and other required documentation

7. Appendix A: Health and Safety Procedures: Detailed health and safety procedures and risk assessments

8. Appendix B: Emergency Contact Information: List of emergency contacts for both parties and emergency procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



































Clauses
































Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Hospitality

Industrial

Government

Financial Services

Technology

Manufacturing

Professional Services

Residential Property Management

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Risk and Compliance

Property Management

Administration

Health and Safety

Environmental Services

Contract Administration

Relevant Roles

Facility Manager

Operations Manager

Property Manager

Procurement Manager

Contract Manager

Health and Safety Officer

Building Services Manager

Office Manager

Business Owner

General Manager

Legal Counsel

Risk Manager

Compliance Officer

Site Manager

Environmental Health and Safety Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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