This Confidentiality Agreement For Interns is essential for organizations in New Zealand that engage interns and need to protect their confidential information, trade secrets, and intellectual property. The document should be implemented at the start of any internship where the intern will have access to sensitive company information. It ensures compliance with New Zealand's Privacy Act 2020, Employment Relations Act 2000, and other relevant legislation while establishing clear guidelines for handling confidential information. The agreement covers the scope of confidential information, security measures, return of materials, and post-internship obligations. It is particularly important for organizations in competitive industries or those handling sensitive client data, protecting both the company's interests and providing clear guidance for interns.
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1. Parties: Identifies the company and the intern entering into the agreement
2. Background: Explains the context of the internship and need for confidentiality
3. Definitions: Defines key terms including 'Confidential Information', 'Internship Period', and 'Permitted Purpose'
4. Scope of Confidential Information: Detailed description of what constitutes confidential information
5. Obligations of Confidentiality: Core confidentiality obligations and permitted uses of confidential information
6. Security Measures: Required measures for protecting confidential information
7. Return of Confidential Information: Requirements for returning or destroying confidential information upon internship completion
8. Duration of Obligations: Timeframe for confidentiality obligations, including post-internship period
9. Breach and Consequences: Actions constituting breach and resulting consequences
10. General Provisions: Standard legal provisions including governing law, jurisdiction, and entire agreement
1. Intellectual Property Rights: Additional provisions regarding ownership and protection of IP created during internship
2. Social Media and Public Communications: Guidelines for social media use and public communications about the internship
3. Third Party Disclosure: Procedures for handling necessary disclosures to third parties
4. Monitoring and Security Systems: Information about company monitoring of communication systems
5. Permitted Disclosures: Specific circumstances where disclosure is allowed (e.g., to academic supervisors)
6. Non-Competition: Restrictions on working with competitors during and after internship
7. Survival: Specific provisions that continue after agreement termination
1. Schedule 1 - Description of Confidential Information: Detailed list of types of confidential information specific to the role
2. Schedule 2 - Approved Third Parties: List of pre-approved third parties who may receive certain confidential information
3. Schedule 3 - Security Protocols: Specific security measures and protocols to be followed
4. Appendix A - Acknowledgment Form: Form for intern to sign acknowledging receipt and understanding of confidential information
5. Appendix B - Return of Information Checklist: Checklist for ensuring all confidential information is returned upon completion
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Professional Services
Manufacturing
Research and Development
Media and Entertainment
Education
Biotechnology
Consulting
Legal Services
Engineering
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Talent Acquisition
People Operations
Learning and Development
Risk Management
Corporate Affairs
Relevant Roles
Human Resources Manager
Legal Counsel
Internship Coordinator
Hiring Manager
Compliance Officer
Department Head
Training Manager
Recruitment Specialist
Program Director
People Operations Manager
General Counsel
Chief Legal Officer
HR Director
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