The Direct Deposit Invoice is a essential business document used in New Zealand commercial transactions where electronic payment is the preferred or required payment method. This document type combines standard invoice requirements under New Zealand law (including GST Act 1985 compliance) with specific banking information necessary for electronic funds transfer. It's particularly relevant in today's digital business environment, where electronic payments have become the norm. The document should include all standard invoice elements (such as supplier and customer details, itemization, and tax calculations) plus specific bank account information for direct deposit. It serves multiple purposes: as a payment request, a tax record, and proof of transaction, while facilitating efficient electronic payment processing. This document type is crucial for businesses of all sizes operating in New Zealand's modern commercial landscape.
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1. Invoice Header: Contains invoice number, date, and 'Tax Invoice' designation if GST registered
2. Supplier Details: Full legal name, trading name if applicable, physical address, GST number, contact information
3. Customer Details: Customer's full legal name, billing address, and any reference numbers
4. Invoice Summary: Brief description of goods/services, invoice total, payment due date
5. Item Details: Detailed breakdown of products/services, quantities, unit prices, and subtotals
6. GST Calculation: Subtotal, GST amount, and total amount including GST
7. Payment Instructions: Bank account details for direct deposit, bank name, account name, account number
8. Payment Terms: Due date, payment reference requirements, late payment policies
1. Purchase Order Reference: Include when customer has provided a PO number or when required by customer's procurement process
2. Project Details: Add when invoice relates to a specific project or contract reference
3. Discount Terms: Include when early payment discounts or other special pricing arrangements apply
4. Foreign Currency Information: Add when transaction involves foreign currency, including exchange rates and converted amounts
5. Special Instructions: Include any customer-specific requirements or special payment processing instructions
6. Statement of Work Reference: Include when invoice relates to a specific statement of work or service agreement
1. Itemized Breakdown Schedule: Detailed listing of all items/services when too extensive for main invoice
2. Time Sheet Appendix: For service-based invoices, detailed breakdown of hours worked and activities
3. Materials Schedule: Detailed breakdown of materials used when relevant to the invoice
4. Rate Card Appendix: Reference to applicable rates when multiple rate types are used
5. Project Milestone Schedule: When invoice is tied to project completion milestones
Relevant legal definitions
Clauses
Relevant Industries
Retail
Professional Services
Construction
Manufacturing
Information Technology
Healthcare
Education
Consulting
Hospitality
Transportation and Logistics
Real Estate
Financial Services
Agriculture
Creative Industries
Relevant Teams
Accounts Receivable
Accounts Payable
Finance
Accounting
Administration
Treasury
Credit Control
Billing
Operations
General Ledger
Relevant Roles
Accounts Receivable Clerk
Accounts Payable Clerk
Financial Controller
Accountant
Bookkeeper
Finance Manager
Business Owner
Office Manager
Financial Administrator
Billing Coordinator
Credit Controller
Treasury Manager
Small Business Owner
Finance Director
Accounts Manager
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