A Dismissal Letter For Absenteeism is a crucial document in New Zealand employment practice, used when terminating an employee's employment due to attendance-related issues. It should only be used after following a proper disciplinary process, including formal warnings and opportunities for improvement, as required under New Zealand employment law. The letter must demonstrate compliance with the Employment Relations Act 2000 and show that the decision was made following a fair and reasonable process. This document typically includes details of the attendance issues, references to previous warnings and meetings, the termination decision, notice period, and final pay arrangements. It serves both as a formal notification of termination and as evidence that proper procedures were followed, which is essential in case of any future legal challenges.
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1. Letter Header: Company letterhead, date, employee's name and address
2. Subject Line: Clear indication that this is a termination of employment notice
3. Previous Communications Reference: Summary of prior warnings, meetings, and improvement plans regarding attendance
4. Statement of Dismissal: Clear statement of employment termination, effective date, and specific reason (absenteeism)
5. Factual Basis: Detailed summary of attendance issues, dates, and impact on business
6. Process Summary: Overview of the disciplinary process followed, including meetings and opportunities for improvement
7. Final Pay Information: Details of final salary, holiday pay, and other entitlements
8. Company Property: Instructions for returning company property
9. Closing: Signature block and contact information for HR department
1. Gardening Leave: Include if employee is being placed on garden leave during notice period
2. Medical Certificate Requirements: Include if there are specific requirements around future medical certificates during notice period
3. Reference Provision: Include if company is willing to provide a reference and under what terms
4. Non-Disparagement: Include if there are specific requirements about maintaining confidentiality and professional behavior
5. Outplacement Support: Include if company is offering any career transition support
1. Attendance Record: Detailed record of absences and late arrivals
2. Warning Letters: Copies of previous warning letters regarding attendance
3. Meeting Minutes: Records of disciplinary meetings and discussions
4. Improvement Plan: Copy of any performance improvement plan related to attendance
5. Final Pay Calculation: Detailed breakdown of final payment including holiday pay and other entitlements
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Healthcare
Hospitality
Construction
Professional Services
Education
Transportation
Technology
Financial Services
Public Sector
Mining
Agriculture
Telecommunications
Relevant Teams
Human Resources
People and Culture
Legal
Operations
Employee Relations
Industrial Relations
Management
Administration
Relevant Roles
Human Resources Manager
HR Business Partner
Employment Relations Specialist
Department Manager
Line Supervisor
Operations Manager
General Manager
HR Director
Chief Human Resources Officer
People and Culture Manager
Workplace Relations Manager
Employee Relations Specialist
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