A Firing Letter is a crucial employment document used in New Zealand to formally communicate the termination of employment. It must be drafted in accordance with New Zealand employment legislation, particularly the Employment Relations Act 2000, and should reflect fair and reasonable employment practices. The document is used in situations where employment is being terminated, whether due to performance issues, redundancy, misconduct, or other valid reasons. It should clearly state the termination reason, effective date, final payment details, and any post-employment obligations. The letter serves as an official record of the termination and helps protect both employer and employee interests by ensuring all necessary information is documented and communicated clearly.
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1. Letter Header and Date: Company letterhead, current date, and formal addressing to the employee
2. Opening Statement: Clear statement confirming the termination of employment
3. Reason for Termination: Clear explanation of the grounds for termination, referencing any prior discussions or warnings if applicable
4. Effective Date: Specific termination date and any notice period details
5. Final Payment Details: Information about final salary, holiday pay, and other entitlements
6. Company Property: Instructions regarding the return of company property
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
8. Closing Statement: Professional closing with contact details for any questions
1. Garden Leave: Include when employee is not required to work during notice period but remains employed
2. Redundancy Payment: Include when termination is due to redundancy, detailing any redundancy compensation
3. Reference Provision: Include when the company agrees to provide a reference
4. Post-Employment Restrictions: Include reminder of any existing non-compete or non-solicitation clauses
5. Outplacement Support: Include when the company is offering career transition assistance
6. Settlement Agreement Reference: Include when termination is part of a mutual settlement agreement
1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and any other entitlements
2. Company Property List: Itemized list of company property to be returned
3. Handover Instructions: Detailed instructions for handover of work responsibilities
4. Benefits Summary: Summary of treatment of benefits, insurance, and other entitlements post-termination
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