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The Termination Letter Due To Downsizing is a crucial document used when an organization in New Zealand needs to reduce its workforce due to economic conditions, restructuring, or other business reasons. It must comply with New Zealand's Employment Relations Act 2000 and related employment legislation, which requires employers to follow fair processes and provide reasonable notice periods. This document serves as official written confirmation of the termination decision, outlining the business reasons for downsizing, notice period, final entitlements, and any support services offered to affected employees. It's essential for maintaining legal compliance, providing clear communication, and managing the termination process professionally while minimizing potential legal risks. The letter should reflect good faith obligations and consider any applicable collective agreements or employment contracts.

1. Date and Address Block: Current date and employee's full contact details

2. Formal Opening: Clear subject line indicating this is a termination notice and personal greeting

3. Redundancy Decision: Clear statement of the decision to terminate employment due to downsizing, including brief context of the business reasons

4. Notice Period: Specific details about the notice period, including last working day

5. Final Pay and Entitlements: Breakdown of final payment including salary, holiday pay, and any other entitlements

6. Company Property: Instructions regarding return of company property and timeline

7. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-employment

8. Closing: Expression of gratitude for service and formal signature block