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Employee Credit Card Agreement
"I need an Employee Credit Card Agreement for our tech consulting firm that includes provisions for international travel and digital wallet integration, as our employees frequently work with clients across Asia-Pacific regions."
1. Parties: Identifies the employer (company) and employee who are entering into the agreement
2. Background: Explains the context of providing a corporate credit card and its intended business purpose
3. Definitions: Defines key terms used throughout the agreement including 'Credit Card', 'Business Expenses', 'Credit Limit', 'Statement Period'
4. Card Issuance and Ownership: Establishes that the card remains company property and terms of issuance
5. Authorized Use: Specifies permitted uses of the credit card for business purposes
6. Prohibited Uses: Clearly outlines unauthorized uses and explicitly prohibits personal expenses
7. Credit Limit: States the credit limit and process for limit changes
8. Employee Responsibilities: Details the employee's obligations regarding card use, security, and expense reporting
9. Expense Reporting: Outlines the process and timeframes for submitting expense reports and receipts
10. Card Security: Specifies requirements for keeping the card and PIN secure
11. Lost or Stolen Cards: Procedures for reporting lost or stolen cards and employee liability
12. Termination: Conditions and process for terminating card privileges and return of card
13. Breach and Consequences: Outlines what constitutes a breach and resulting consequences
14. Governing Law: Specifies that the agreement is governed by New Zealand law
1. International Usage: Include when employees may need to use the card overseas, covering foreign transaction fees and exchange rates
2. Delegation Authority: Include when employees might need to delegate card use to other staff members
3. Cash Advances: Include if cash advances are permitted, specifying conditions and limits
4. Rewards Programs: Include if the card has a rewards program, specifying ownership of points/benefits
5. Special Merchant Categories: Include if specific merchant categories are restricted or require special approval
6. Multiple Cards: Include if employee may be issued multiple cards for different purposes
7. Digital Wallet Integration: Include if cards can be added to digital wallets, specifying security requirements
1. Schedule 1 - Expense Report Template: Standard template for submitting expense reports and required documentation
2. Schedule 2 - Approved Business Expenses: Detailed list of pre-approved categories of business expenses
3. Schedule 3 - Transaction Limits: Breakdown of transaction limits by type and frequency
4. Appendix A - Card Security Guidelines: Detailed guidelines for physical and digital card security
5. Appendix B - Emergency Contact Information: List of contacts for lost/stolen cards and emergency assistance
6. Appendix C - Preferred Suppliers: List of company-preferred suppliers where the card should be used
Authors
Professional Services
Consulting
Technology
Manufacturing
Retail
Healthcare
Education
Financial Services
Construction
Transportation
Hospitality
Media and Entertainment
Non-profit
Real Estate
Energy
Finance
Accounting
Sales
Business Development
Operations
Procurement
Human Resources
Legal
Executive Office
Information Technology
Marketing
Customer Service
Field Operations
Administration
Risk Management
Chief Executive Officer
Chief Financial Officer
Sales Manager
Business Development Manager
Account Executive
Project Manager
Operations Manager
Regional Manager
Procurement Manager
Travel Manager
Executive Assistant
Department Head
Field Service Engineer
Sales Representative
Consultant
Senior Manager
Director
Vice President
Senior Executive
Office Manager
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