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Employee Credit Card Agreement Template for New Zealand

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Key Requirements PROMPT example:

Employee Credit Card Agreement

"I need an Employee Credit Card Agreement for our tech consulting firm that includes provisions for international travel and digital wallet integration, as our employees frequently work with clients across Asia-Pacific regions."

Document background
The Employee Credit Card Agreement is essential for organizations in New Zealand that provide corporate credit cards to their employees for business-related expenses. This document serves as a crucial risk management tool, ensuring clear guidelines for credit card usage while maintaining compliance with New Zealand's Credit Contracts and Consumer Finance Act 2003, Employment Relations Act 2000, and other relevant legislation. It should be implemented before issuing any corporate credit cards and updated periodically to reflect changes in company policy or regulatory requirements. The agreement includes comprehensive sections on authorized usage, spending limits, reporting requirements, and security procedures, providing protection for both the employer and employee while facilitating necessary business expenses.
Suggested Sections

1. Parties: Identifies the employer (company) and employee who are entering into the agreement

2. Background: Explains the context of providing a corporate credit card and its intended business purpose

3. Definitions: Defines key terms used throughout the agreement including 'Credit Card', 'Business Expenses', 'Credit Limit', 'Statement Period'

4. Card Issuance and Ownership: Establishes that the card remains company property and terms of issuance

5. Authorized Use: Specifies permitted uses of the credit card for business purposes

6. Prohibited Uses: Clearly outlines unauthorized uses and explicitly prohibits personal expenses

7. Credit Limit: States the credit limit and process for limit changes

8. Employee Responsibilities: Details the employee's obligations regarding card use, security, and expense reporting

9. Expense Reporting: Outlines the process and timeframes for submitting expense reports and receipts

10. Card Security: Specifies requirements for keeping the card and PIN secure

11. Lost or Stolen Cards: Procedures for reporting lost or stolen cards and employee liability

12. Termination: Conditions and process for terminating card privileges and return of card

13. Breach and Consequences: Outlines what constitutes a breach and resulting consequences

14. Governing Law: Specifies that the agreement is governed by New Zealand law

Optional Sections

1. International Usage: Include when employees may need to use the card overseas, covering foreign transaction fees and exchange rates

2. Delegation Authority: Include when employees might need to delegate card use to other staff members

3. Cash Advances: Include if cash advances are permitted, specifying conditions and limits

4. Rewards Programs: Include if the card has a rewards program, specifying ownership of points/benefits

5. Special Merchant Categories: Include if specific merchant categories are restricted or require special approval

6. Multiple Cards: Include if employee may be issued multiple cards for different purposes

7. Digital Wallet Integration: Include if cards can be added to digital wallets, specifying security requirements

Suggested Schedules

1. Schedule 1 - Expense Report Template: Standard template for submitting expense reports and required documentation

2. Schedule 2 - Approved Business Expenses: Detailed list of pre-approved categories of business expenses

3. Schedule 3 - Transaction Limits: Breakdown of transaction limits by type and frequency

4. Appendix A - Card Security Guidelines: Detailed guidelines for physical and digital card security

5. Appendix B - Emergency Contact Information: List of contacts for lost/stolen cards and emergency assistance

6. Appendix C - Preferred Suppliers: List of company-preferred suppliers where the card should be used

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



































Clauses

























Relevant Industries

Professional Services

Consulting

Technology

Manufacturing

Retail

Healthcare

Education

Financial Services

Construction

Transportation

Hospitality

Media and Entertainment

Non-profit

Real Estate

Energy

Relevant Teams

Finance

Accounting

Sales

Business Development

Operations

Procurement

Human Resources

Legal

Executive Office

Information Technology

Marketing

Customer Service

Field Operations

Administration

Risk Management

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Sales Manager

Business Development Manager

Account Executive

Project Manager

Operations Manager

Regional Manager

Procurement Manager

Travel Manager

Executive Assistant

Department Head

Field Service Engineer

Sales Representative

Consultant

Senior Manager

Director

Vice President

Senior Executive

Office Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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