The Invoice and Packing List is a critical business document used in commercial transactions within New Zealand and for international trade. This document type combines two essential elements: the invoice portion, which complies with New Zealand's GST requirements and serves as the formal payment request, and the packing list portion, which provides detailed information about the physical aspects of the shipment. It's particularly important for businesses engaged in regular shipping of goods, whether domestically or internationally, and must comply with the Goods and Services Tax Act 1985, Fair Trading Act 1986, and Customs and Excise Act 2018 when used for international trade. The document is designed to streamline documentation by combining financial and logistical information in a single, comprehensive format.
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1. Invoice Header: Company details, invoice number, date, and GST registration number
2. Customer Information: Full legal name and address of the customer/consignee
3. Order Details: Purchase order reference, order date, and any customer reference numbers
4. Item Details: Detailed list of items including description, quantity, unit price, and total amount
5. Pricing Summary: Subtotal, GST amount, shipping costs, and total amount payable
6. Payment Terms: Payment due date, accepted payment methods, and bank account details
7. Packing List Details: Package count, dimensions, weights, and shipping marks
1. Special Handling Instructions: Include when goods require specific handling or storage conditions
2. Export Information: Add for international shipments, including HS codes and country of origin
3. Insurance Details: Include when shipping insurance is specifically arranged and needs to be documented
4. Discount Information: Include when special pricing or discounts are applied to the order
5. Additional Certifications: Include when products require specific certification references (e.g., health certificates, certificates of origin)
1. Detailed Packing List: Itemized list showing how goods are packed in each container/package
2. Product Specifications: Technical details or specifications of products when required
3. Certificate of Origin: When required for international shipments
4. Quality Inspection Report: When quality inspection has been performed and needs to be documented
5. Shipping Labels: Standardized labels to be attached to packages
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Wholesale Trade
Retail
Import/Export
Agriculture
Electronics
Textiles
Food and Beverage
Construction Materials
Automotive
Chemical Industry
Pharmaceutical
Consumer Goods
Relevant Teams
Accounts Receivable
Logistics
Export
Finance
Supply Chain
Sales Administration
Order Processing
Shipping
Commercial Operations
Documentation
Relevant Roles
Accounts Receivable Manager
Shipping Coordinator
Export Manager
Finance Manager
Logistics Coordinator
Sales Administrator
Supply Chain Manager
Billing Specialist
Commercial Manager
Trade Documentation Specialist
Customs Compliance Officer
Order Processing Manager
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