The Letter of Intent For A Project is a crucial document in New Zealand's commercial landscape, typically used during the initial stages of significant project negotiations. It serves as a formal expression of the parties' intention to proceed with a project and outlines the fundamental terms and conditions that will form the basis of future definitive agreements. While predominantly non-binding, it often includes specific binding provisions such as confidentiality obligations and exclusivity periods. This document is particularly valuable in complex projects where detailed due diligence and negotiations are required before finalizing a formal agreement. Under New Zealand law, while a Letter of Intent is not typically enforceable as a whole, certain provisions can create legal obligations, making it essential to draft it carefully and clearly distinguish between binding and non-binding elements.
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1. Letter Header: Date, recipient details, and formal letter opening
2. Introduction: Brief statement identifying the parties and the project under consideration
3. Project Overview: High-level description of the proposed project, its scope, and primary objectives
4. Key Commercial Terms: Outline of the principal commercial terms including proposed pricing, payment structure, and timelines
5. Due Diligence: Framework for the due diligence process, including access to information and timeline
6. Confidentiality: Statement regarding the confidential nature of discussions and shared information
7. Non-Binding Nature: Clear statement that the LOI is non-binding except for specific provisions
8. Next Steps: Outline of the process toward definitive agreements and key milestones
9. Closing: Signature blocks and formal letter closing
1. Exclusivity Period: Used when parties want to establish an exclusive negotiation period, preventing discussions with other parties
2. Cost Allocation: Include when there's a need to specify how costs during the negotiation phase will be handled
3. Governing Law: Add when dealing with international parties or when specific jurisdiction needs to be established
4. Break Fee: Include when there's agreement on compensation if either party withdraws from negotiations
5. Specific Conditions: Used when certain conditions must be met before proceeding with the final agreement
6. Interim Arrangements: Include when certain activities need to commence before the final agreement is signed
1. Project Timeline: Preliminary schedule of key project milestones and deadlines
2. Term Sheet: Summary of key commercial and technical terms being considered
3. Due Diligence Checklist: List of required documents and information for the due diligence process
4. Proposed Corporate Structure: If relevant, diagram or description of proposed project structure
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