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A Reference Letter To Whom It May Concern is a widely-used professional document in New Zealand that serves as a formal recommendation or character reference. It is typically written when the final recipient is unknown or when the letter may need to be presented to multiple parties. The document should comply with New Zealand's legal framework, including the Privacy Act 2020, Defamation Act 1992, and relevant employment legislation. It includes detailed information about the subject's professional capabilities, character traits, achievements, and the nature of the relationship between the referee and the subject. These letters are crucial for career advancement, academic applications, immigration processes, and other situations requiring third-party validation of an individual's qualities.

1. Letter Header: Includes date, formal 'To Whom It May Concern' salutation, and writer's contact information

2. Introduction: Establishes the writer's identity, role, and relationship to the subject

3. Subject Introduction: Provides the full name of the subject and the duration/context of the relationship

4. Key Qualities and Achievements: Specific examples of the subject's skills, achievements, and positive attributes

5. Professional Conduct: Commentary on the subject's reliability, work ethic, and professional behavior

6. Recommendation Statement: Clear statement of recommendation and willingness to be contacted for further information

7. Closing: Professional closing, signature block with writer's name, title, and contact information