The Self Storage Management Agreement is essential for property owners or investors in the Philippines who wish to delegate the operation of their self-storage facility to a professional management company. This document is typically used when a facility owner wants to ensure professional management of their storage facility while maintaining ownership of the asset. The agreement, governed by Philippine law, comprehensively outlines the management company's responsibilities, including day-to-day operations, maintenance, marketing, customer service, and financial management. It incorporates requirements from relevant Philippine legislation such as the Civil Code, Consumer Act, and property laws, while addressing specific aspects of self-storage facility management such as security, access control, and customer contracts. The document is particularly relevant in urban areas where self-storage facilities are becoming increasingly popular for both personal and business use.
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1. Parties: Identification of the facility owner and management company
2. Background: Context of the agreement and brief description of the facility
3. Definitions: Key terms used throughout the agreement
4. Appointment and Term: Formal appointment of manager and duration of agreement
5. Management Services: Detailed scope of services to be provided by the management company
6. Operational Requirements: Day-to-day operational procedures and standards
7. Financial Management: Revenue collection, accounting, and financial reporting obligations
8. Staff and Personnel: Requirements for staffing the facility and personnel management
9. Maintenance and Repairs: Responsibilities for facility maintenance and repair procedures
10. Insurance and Liability: Required insurance coverage and allocation of liability
11. Security and Access: Security protocols and access control procedures
12. Compliance: Obligations to comply with relevant laws and regulations
13. Fees and Payment: Management fees, payment terms, and other financial arrangements
14. Termination: Grounds for termination and termination procedures
15. General Provisions: Standard legal provisions including notices, amendments, and governing law
1. Marketing and Promotion: Optional section detailing marketing responsibilities and requirements, relevant if marketing is part of the management scope
2. Technology Systems: Optional section covering management software and technology requirements, relevant if specific systems are to be used
3. Emergency Procedures: Optional detailed section on emergency response protocols, recommended for larger facilities
4. Environmental Compliance: Optional section for facilities storing materials requiring special environmental considerations
5. Customer Service Standards: Optional section defining specific customer service requirements and KPIs
6. Dispute Resolution: Optional section specifying arbitration or mediation procedures, recommended for high-value agreements
1. Schedule 1 - Facility Description: Detailed description of the storage facility including location, size, and unit details
2. Schedule 2 - Services Specification: Detailed list of management services to be provided
3. Schedule 3 - Fee Structure: Detailed breakdown of management fees and payment calculations
4. Schedule 4 - Operating Procedures: Standard operating procedures and protocols
5. Schedule 5 - Maintenance Schedule: Regular maintenance requirements and schedules
6. Schedule 6 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels
7. Schedule 7 - Key Performance Indicators: Performance metrics and reporting requirements
8. Appendix A - Forms and Templates: Standard forms used in facility operations
9. Appendix B - Emergency Contact List: List of emergency contacts and procedures
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