The Commercial Invoice Tax Invoice is a fundamental business document required for all taxable transactions in Saudi Arabia. It serves as both a commercial record of sale and an official tax document that complies with ZATCA requirements. This document must be issued for all business-to-business (B2B) and business-to-consumer (B2C) transactions where VAT applies, incorporating specific elements such as QR codes, unique invoice numbers, and detailed tax calculations as mandated by Saudi law. The document must conform to e-invoicing regulations implemented from December 2021, requiring electronic generation and transmission in a specified format. It forms a crucial part of business record-keeping, tax compliance, and audit trails, with mandatory retention periods as specified by Saudi commercial and tax laws.
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1. Invoice Header Information: Contains basic invoice identifiers including unique invoice number, invoice date, issue time, and invoice type (Tax Invoice)
2. Seller Information: Complete details of the seller including legal name, Commercial Registration number, VAT registration number, address, and contact information
3. Buyer Information: Complete details of the buyer including legal name, Commercial Registration number (if applicable), VAT registration number (if registered), address, and contact information
4. Supply Details: Description of goods/services, quantity, unit price, and total amount excluding VAT
5. Tax Details: VAT rate, VAT amount per line item, total VAT amount, and any other applicable taxes
6. Payment Information: Total amount including VAT, payment terms, and payment due date
7. QR Code: ZATCA-compliant QR code containing required invoice data for verification
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract
2. Delivery Information: Add when goods are being delivered to a different address or specific delivery instructions are needed
3. Special Discounts: Include when any discounts are applied, showing calculation and reason
4. Foreign Currency Details: Required when invoice amounts are in foreign currency, showing exchange rate and SAR equivalent
5. Tax Exemption Details: Include when any tax exemptions apply, citing relevant legal provisions
6. Special Instructions: Add when specific handling, storage, or other special requirements apply
1. Detailed Item List: Detailed breakdown of items when the main invoice contains summary information only
2. Supporting Calculations: Detailed calculations for complex pricing structures or special discount schemes
3. Delivery Documentation: Copies of delivery notes or proof of delivery when required
4. Product Specifications: Technical specifications or product details when relevant to the transaction
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