The International Commercial Invoice is a fundamental document in international trade transactions governed by Saudi Arabian law and regulations. It serves multiple crucial purposes: establishing the terms of sale, enabling customs clearance, facilitating payment processing, and ensuring tax compliance. This document must adhere to specific requirements under Saudi VAT law, customs regulations, and international trade practices. It includes detailed information about the transaction parties, comprehensive product descriptions, pricing structures, tax calculations, and shipping terms. The document is essential for businesses engaged in import/export activities, serving as evidence of the commercial transaction and supporting customs valuation, while also meeting Saudi Arabia's stringent documentation requirements for international trade.
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1. Invoice Header: Company details, invoice number, date, and reference numbers
2. Buyer Information: Complete legal name, address, tax registration number, and contact details of the purchasing entity
3. Seller Information: Complete legal name, address, tax registration number, and contact details of the selling entity
4. Product/Service Details: Itemized list of goods/services with descriptions, quantities, unit prices, and total amounts
5. Pricing Summary: Subtotal, applicable taxes, shipping costs, and total amount due
6. Payment Terms: Payment method, due date, and banking details
7. Shipping Information: Delivery terms (Incoterms), shipping method, and estimated delivery date
8. Tax Details: VAT calculations, rates applied, and tax amounts as per Saudi regulations
9. Declaration: Statement of accuracy and compliance with Saudi commercial laws
1. Currency Exchange: Include when transaction involves multiple currencies, showing exchange rates and conversion calculations
2. Special Instructions: Add when specific handling, storage, or delivery requirements apply
3. Certifications: Include when goods require specific certifications or compliance statements
4. Insurance Details: Add when shipping insurance is included in the transaction
5. Discount Information: Include when trade or volume discounts are applied to the transaction
1. Packing List: Detailed breakdown of items, quantities, weights, and packaging details
2. Certificate of Origin: Document certifying the country of manufacture of the goods
3. Quality Certificates: Relevant quality certifications or inspection reports
4. Product Specifications: Detailed technical specifications of products when required
5. Shipping Documents: Bills of lading, airway bills, or other transport documentation
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