The International Commercial Invoice is a fundamental document in international trade transactions involving Philippine entities. It is required under Philippine customs law, particularly the Customs Modernization and Tariff Act, and must comply with both local and international trade regulations. This document serves multiple purposes: it acts as proof of sale, supports customs declaration processes, facilitates payment transactions, and helps determine applicable duties and taxes. The invoice must include comprehensive details about the seller, buyer, goods description, quantities, prices, delivery terms, and payment conditions. It's particularly crucial for Philippine businesses engaged in import/export activities as it forms the basis for customs valuation and is often required by banks for processing international payments.
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1. Invoice Header: Contains invoice number, date, and unique reference numbers
2. Seller Information: Complete details of the exporting company including registration numbers, tax IDs, and contact information
3. Buyer Information: Complete details of the importing company including registration numbers, tax IDs, and contact information
4. Shipment Details: Information about shipping method, Incoterms, port of loading/discharge, and estimated delivery date
5. Product Description: Detailed list of goods including quantity, unit price, and total amount per item
6. Payment Terms: Payment method, currency, bank details, and payment deadline
7. Total Amount: Subtotal, applicable taxes, shipping costs, and final amount
8. Declaration: Statement certifying the accuracy of information and compliance with export/import regulations
1. Insurance Details: Required when shipping insurance is included in the transaction
2. Special Handling Instructions: Needed for fragile, hazardous, or temperature-sensitive goods
3. Export License Information: Required for regulated goods or strategic commodities
4. Certificate of Origin Reference: When preferential duty treatments apply based on trade agreements
5. Discount Terms: When volume discounts or special pricing arrangements apply
6. Commission Details: When involving agents or intermediaries in the transaction
1. Detailed Product Specifications: Technical specifications, photos, or diagrams of products
2. Packing List: Detailed breakdown of items per package, weights, and dimensions
3. Quality Certificates: Copies of relevant quality certifications or inspection reports
4. Material Safety Data Sheets: Required for chemical products or hazardous materials
5. Import/Export Licenses: Copies of relevant permits and licenses
6. Bank Documents: Letters of credit or other relevant banking documentation
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