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International Commercial Invoice

International Commercial Invoice Template for Belgium

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Key Requirements PROMPT example:

International Commercial Invoice

"I need an International Commercial Invoice for exporting pharmaceutical products from our Belgian manufacturing facility to a distributor in Japan, with delivery scheduled for March 2025, including specific requirements for temperature-controlled shipping and quality certificates."

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Document background
The International Commercial Invoice is a fundamental document in international trade transactions governed by Belgian law and EU regulations. It serves multiple purposes: as a payment demand, a customs declaration document, and a tax record. This document is essential when conducting cross-border business transactions, particularly for exports from Belgium to other countries, whether within or outside the EU. It must comply with the Belgian VAT Code, EU Directive 2006/112/EC on VAT, and international trade regulations. The invoice includes mandatory elements such as seller and buyer details, VAT numbers, precise description of goods or services, pricing, payment terms, and delivery information. It's particularly crucial for customs clearance, tax compliance, and maintaining accurate business records.
Suggested Sections

1. Seller Information: Complete business details of the seller including name, address, VAT number, and registration numbers

2. Buyer Information: Complete business details of the buyer including name, address, VAT number (if applicable), and any relevant registration numbers

3. Invoice Details: Invoice number, date of issue, due date, and any reference numbers

4. Goods/Services Description: Detailed description of items/services, quantities, unit prices, and item codes where applicable

5. Financial Information: Subtotals, VAT calculations, currency information, and total amount due

6. Payment Terms: Payment deadline, accepted payment methods, and bank account details

7. Delivery Information: Shipping terms (Incoterms), delivery address, and shipping date

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract

2. Currency Exchange Information: Required when invoice amount is in multiple currencies or needs conversion

3. VAT Exemption Declaration: Include when goods/services are VAT exempt, stating the legal basis for exemption

4. Export Documentation References: Include for exports outside EU, referencing relevant export licenses or permits

5. Customs Information: Include for international shipments requiring customs clearance, including HS codes and origin declarations

6. Special Instructions: Any specific handling, storage, or delivery instructions when applicable

Suggested Schedules

1. Detailed Product Specifications: Detailed technical specifications or additional product details when the main invoice contains summary information

2. Packing List: Detailed list of packed items with quantities and packaging details

3. Certificate of Origin: Document certifying the country of origin of the goods

4. Quality Certificates: Any required quality certifications or inspection reports

5. Export Documentation: Copies of export licenses, permits, or other required trade documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




























Clauses



















Relevant Industries

Manufacturing

Wholesale Trade

Retail

Technology

Automotive

Chemical Industry

Pharmaceuticals

Agriculture

Food and Beverage

Textiles

Construction Materials

Electronics

Industrial Equipment

Consumer Goods

Energy

Raw Materials

Relevant Teams

Finance

Accounting

International Sales

Export

Logistics

Supply Chain

Tax

Legal

Credit Control

Trade Compliance

Commercial Operations

Accounts Receivable

Documentation

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Export Manager

International Sales Manager

Accounting Manager

Tax Compliance Officer

Trade Documentation Specialist

Logistics Coordinator

Supply Chain Manager

Commercial Director

Financial Controller

Credit Control Manager

Customs Compliance Officer

Billing Specialist

International Trade Specialist

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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