The International Commercial Invoice is a fundamental document in international trade transactions governed by Belgian law and EU regulations. It serves multiple purposes: as a payment demand, a customs declaration document, and a tax record. This document is essential when conducting cross-border business transactions, particularly for exports from Belgium to other countries, whether within or outside the EU. It must comply with the Belgian VAT Code, EU Directive 2006/112/EC on VAT, and international trade regulations. The invoice includes mandatory elements such as seller and buyer details, VAT numbers, precise description of goods or services, pricing, payment terms, and delivery information. It's particularly crucial for customs clearance, tax compliance, and maintaining accurate business records.
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1. Seller Information: Complete business details of the seller including name, address, VAT number, and registration numbers
2. Buyer Information: Complete business details of the buyer including name, address, VAT number (if applicable), and any relevant registration numbers
3. Invoice Details: Invoice number, date of issue, due date, and any reference numbers
4. Goods/Services Description: Detailed description of items/services, quantities, unit prices, and item codes where applicable
5. Financial Information: Subtotals, VAT calculations, currency information, and total amount due
6. Payment Terms: Payment deadline, accepted payment methods, and bank account details
7. Delivery Information: Shipping terms (Incoterms), delivery address, and shipping date
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract
2. Currency Exchange Information: Required when invoice amount is in multiple currencies or needs conversion
3. VAT Exemption Declaration: Include when goods/services are VAT exempt, stating the legal basis for exemption
4. Export Documentation References: Include for exports outside EU, referencing relevant export licenses or permits
5. Customs Information: Include for international shipments requiring customs clearance, including HS codes and origin declarations
6. Special Instructions: Any specific handling, storage, or delivery instructions when applicable
1. Detailed Product Specifications: Detailed technical specifications or additional product details when the main invoice contains summary information
2. Packing List: Detailed list of packed items with quantities and packaging details
3. Certificate of Origin: Document certifying the country of origin of the goods
4. Quality Certificates: Any required quality certifications or inspection reports
5. Export Documentation: Copies of export licenses, permits, or other required trade documentation
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