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Commercial Sales Invoice

Commercial Sales Invoice Template for Belgium

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Key Requirements PROMPT example:

Commercial Sales Invoice

"I need a Commercial Sales Invoice for my IT consulting services provided to a German client, including hourly rates for three consultants and accommodating monthly installment payments over Q1 2025, compliant with Belgian VAT rules for cross-border services."

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Document background
The Commercial Sales Invoice is a fundamental business document required for all commercial transactions in Belgium. It serves as an official record of sale and a request for payment, complying with Belgian VAT Code and EU regulations. This document is essential for businesses operating in Belgium as it must contain specific elements mandated by law, including detailed seller and buyer information, VAT numbers, precise description of goods or services, pricing, VAT calculations, and payment terms. The invoice plays a crucial role in tax reporting, accounting records, and legal compliance, while also serving as proof of transaction for both parties. It must be issued within specified timeframes and can be delivered either electronically (following EU Directive 2014/55/EU standards) or in paper format.
Suggested Sections

1. Invoice Header: Contains invoice number, date of issue, and due date

2. Seller Details: Full legal name, address, VAT number, and business registration number of the selling company

3. Buyer Details: Full legal name, address, and VAT number (if applicable) of the purchasing company

4. Delivery Information: Date of delivery or service provision

5. Item Description: Detailed description of goods/services, including quantities and unit prices

6. Financial Summary: Subtotal, VAT amounts (with rates), and total amount payable

7. Payment Information: Bank account details, payment terms, and payment reference

8. Legal Notices: Mandatory legal statements required by Belgian law including late payment terms

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order

2. Delivery Note Reference: Include when goods have been physically delivered with a delivery note

3. Contract Reference: Include when the invoice relates to a specific contract

4. Discount Information: Include when special discounts or promotional terms apply

5. Intrastat Information: Include for intra-EU transactions requiring Intrastat reporting

6. Special VAT Clauses: Include for specific VAT arrangements (reverse charge, exemptions)

7. Currency Exchange Information: Include when invoice is in a currency other than EUR

Suggested Schedules

1. Detailed Breakdown: Itemized list of products/services with extended descriptions and individual costs

2. Time Sheet: For service-based invoices, detailed breakdown of time spent

3. VAT Calculation Sheet: Detailed breakdown of VAT calculations for complex transactions

4. Delivery Documentation: Copies of delivery notes or proof of service completion

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses


















Relevant Industries

Retail

Manufacturing

Wholesale Trade

Professional Services

Construction

Information Technology

Healthcare

Transportation and Logistics

Agriculture

Energy

Financial Services

Real Estate

Hospitality

Education

Consulting

Relevant Teams

Accounts Receivable

Finance

Accounting

Sales Administration

Billing

Credit Control

Tax Compliance

Treasury

Commercial Operations

Accounts Payable

Relevant Roles

Accounts Receivable Manager

Billing Coordinator

Finance Director

Accounting Manager

Tax Specialist

Financial Controller

Credit Controller

Sales Administrator

Accounts Payable Manager

Business Owner

Finance Manager

Bookkeeper

VAT Compliance Officer

Treasury Manager

Commercial Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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