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End Of Contract Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

End Of Contract Letter

"I need an End of Contract Letter for a local Saudi employee whose fixed-term contract expires on March 15, 2025, including a one-month notice period and details about final settlement of their end-of-service benefits for 5 years of service."

Document background
The End of Contract Letter is a critical document in Saudi Arabian employment relations, required when formally concluding an employment relationship. It is typically used at the natural expiration of a fixed-term contract, mutual agreement termination, or other forms of employment conclusion. The document must comply with Saudi Labor Law (Royal Decree No. M/51) and subsequent amendments, particularly regarding notice periods, end-of-service benefits calculation, and final settlement procedures. This letter serves multiple purposes: it confirms the termination date, outlines final payments and benefits, addresses company property return, and may include important reminders about post-employment obligations. For expatriate employees, it may also address visa and sponsorship matters.
Suggested Sections

1. Letter Header and Date: Company letterhead, date, and reference number

2. Employee Information: Full name, employee ID, position, and department of the employee

3. Contract Termination Declaration: Clear statement of contract termination with specific end date

4. Legal Basis: Reference to relevant contract clause or labor law article supporting the termination

5. End of Service Benefits: Statement of entitlement to end of service benefits as per Saudi Labor Law

6. Final Settlement: Overview of final payment including salary, benefits, and any outstanding dues

7. Company Property: Request for return of company property and documentation

8. Acknowledgment: Space for employee signature acknowledging receipt of the letter

Optional Sections

1. Notice Period Details: Include when there is a notice period to be served or payment in lieu of notice

2. Non-Compete Reminder: Include when the employee's contract contains non-compete or confidentiality clauses

3. Transfer of Responsibilities: Include when handover of work or responsibilities is required

4. Reference Offer: Include when the company is willing to provide employment references

5. Visa/Residency Status: Include for expatriate employees regarding sponsorship transfer or cancellation

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of end of service benefits, final salary, and any other payments or deductions

2. Outstanding Leave Balance: Calculation of any unused annual leave days and their monetary equivalent

3. Company Property Checklist: List of company assets to be returned with their current status

4. Clearance Form: Document listing all departments that need to provide clearance before final settlement

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
















Clauses
















Relevant Industries

Banking & Finance

Manufacturing

Technology

Healthcare

Education

Construction

Retail

Oil & Gas

Professional Services

Hospitality

Telecommunications

Transportation & Logistics

Real Estate

Mining

Agriculture

Relevant Teams

Human Resources

Legal

Compliance

Finance

Payroll

Employee Relations

Administration

Relevant Roles

HR Manager

Legal Counsel

HR Director

Compliance Officer

HR Business Partner

Personnel Manager

Employee Relations Manager

HR Administrator

Legal Manager

Payroll Manager

HR Operations Manager

Benefits Coordinator

HR Specialist

Labor Relations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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