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End Of Fixed Term Contract Letter
"I need an End of Fixed Term Contract Letter for a Saudi national employee whose three-year contract expires on March 15, 2025, including details about a substantial end-of-service benefit calculation and handover of company-issued technology equipment."
1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Contract Reference: Clear identification of the employment contract being terminated, including original start date and employee details
3. Termination Notice: Formal statement confirming the natural expiration of the fixed-term contract and the final working day
4. End of Service Details: Confirmation of the end-of-service benefits calculation and final settlement details as per Saudi Labor Law
5. Handover Requirements: List of company property to be returned and handover procedures for work responsibilities
6. Final Clearance Process: Steps for obtaining final clearance and completing exit procedures
7. Acknowledgment: Space for both employer and employee signatures confirming understanding of the termination terms
1. Visa/Sponsorship Status: For expatriate employees, information regarding the transfer or cancellation of residence permit (Iqama) and work visa
2. Non-Compete Reminder: If the original contract contained non-compete clauses, a reminder of these ongoing obligations
3. Reference Offer: Optional statement about providing employment references if applicable
4. Rehire Eligibility: Statement about potential future employment opportunities with the company
5. Outstanding Leave Balance: Details of any unused annual leave and how it will be compensated
1. Final Settlement Calculation: Detailed breakdown of end-of-service benefits, final salary, and any other financial entitlements
2. Handover Checklist: List of company assets, documents, and responsibilities to be handed over before departure
3. Service Certificate: Standard certificate of employment stating the duration and nature of employment as required by Saudi Labor Law
4. Exit Interview Form: Optional form for gathering feedback and completing HR documentation
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