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Job Rejection Letter for Singapore

Job Rejection Letter Template for Singapore

A Job Rejection Letter is a formal communication document used in Singapore to inform job applicants that they have not been selected for a position. The document must comply with Singapore's employment laws, including the Tripartite Guidelines on Fair Employment Practices and Personal Data Protection Act. It serves as a professional means of concluding the recruitment process while maintaining positive relations with candidates and protecting the company from potential legal issues.

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Job Rejection Letter

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What is a Job Rejection Letter?

The Job Rejection Letter is an essential document in the recruitment process, used when an organization needs to formally communicate its decision not to proceed with a candidate's application. In Singapore, this document must be drafted carefully to comply with various regulations, including the Employment Act, TAFEP guidelines, and PDPA requirements. The letter typically includes acknowledgment of the application, a clear but diplomatic rejection statement, and appreciation for the candidate's interest. It may also include optional elements such as encouragement to apply for future positions or alternative current openings when appropriate.

What sections should be included in a Job Rejection Letter?

1. Recipient Details: Full name and address of the candidate

2. Acknowledgment: Recognition of the application and interview process (if applicable)

3. Rejection Statement: Clear but diplomatic communication of the negative outcome

4. Appreciation: Thank the candidate for their time and interest

5. Closing: Professional sign-off with company details

What sections are optional to include in a Job Rejection Letter?

1. Future Opportunities: Invitation to apply for future positions (use when candidate was impressive but not selected for specific role)

2. Feedback: Brief, constructive feedback (use only when specifically requested and legally safe to provide)

3. Alternative Positions: Suggestion of other current openings (use when candidate might be suitable for other roles)

What schedules should be included in a Job Rejection Letter?

1. No Schedules Required: Job rejection letters are typically brief communications without schedules or appendices

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Singapore

Document Type

Employment Letter

Cost

Free to use
Relevant legal definitions









Clauses











Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore. While not directly governing job rejections, it sets the framework for fair employment practices and needs to be considered in hiring processes.

Tripartite Guidelines on Fair Employment Practices (TGFEP): Guidelines issued by TAFEP requiring employers to assess candidates based on merit and prohibiting discrimination in hiring practices, including the rejection process.

Personal Data Protection Act 2012 (PDPA): Regulates the collection, use, and storage of personal data. Critical for handling candidate information during and after the rejection process, including proper data disposal requirements.

Fair Consideration Framework (FCF): Guidelines ensuring fair hiring practices with emphasis on considering Singaporeans fairly for job opportunities. Must be reflected in rejection communication.

Anti-discrimination Considerations: Legal and regulatory requirements prohibiting discrimination based on age, race, religion, gender, nationality, disability, and family responsibilities in hiring decisions and communications.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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