The Internship Termination Letter serves as a crucial legal document for formally ending an internship relationship in the United States. This document is essential whether the termination is due to completion of the program, performance issues, or other circumstances. It must be carefully drafted to comply with federal regulations, state laws, and any applicable educational institution requirements. The letter should clearly state the termination date, reason for termination, and outline any final obligations or arrangements. It's particularly important to maintain proper documentation for both paid and unpaid internships to protect the organization from potential legal issues.
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1. Letter Date: Current date of the termination letter
2. Recipient Information: Intern's full name and address
3. Termination Statement: Clear statement of internship termination and effective date
4. Reason for Termination: Brief explanation of why the internship is being terminated
5. Final Administrative Details: Information about final pay, returning company property, etc.
6. Signature Block: Company representative's name, title, and signature
1. Reference Offer: Optional offer to provide references for future opportunities - include when internship ended on good terms
2. Educational Institution Notification: Statement about notifying educational institution - include when internship is part of academic program
3. Non-Disclosure Reminder: Reminder of continuing confidentiality obligations - include when intern had access to sensitive information
1. Final Paycheck Calculation: Breakdown of final payment including any pro-rated amounts
2. Company Property Checklist: List of company items to be returned
3. Exit Interview Form: Form to be completed during exit interview if conducted
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