A Performance Improvement Plan Termination Letter is utilized when an employee has failed to meet the objectives outlined in their PIP despite being given time and support to improve. This document serves as the final step in the performance management process, providing formal notification of employment termination. In the United States, this document must be carefully crafted to ensure compliance with federal employment laws, state-specific requirements, and company policies. It should include reference to the original PIP, document the lack of required improvement, and provide clear information about termination logistics including final pay, benefits, and company property return.
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1. Date and Address Block: Current date and employee's full contact information
2. Termination Statement: Clear statement of employment termination and effective date
3. PIP Reference: Reference to the original PIP, its date, and goals
4. Performance Review: Summary of performance during PIP period and failure to meet objectives
5. Final Pay Information: Details about final paycheck, benefits, and PTO payout
6. Company Property: Instructions for returning company property
1. Severance Information: Details of any severance package, if applicable
2. Non-Compete Reminder: Reminder of existing non-compete obligations, if applicable
3. Reference Policy: Company's policy on providing references
1. Benefits Summary: Details of benefit continuation and COBRA information
2. Final Pay Calculation: Breakdown of final pay including any accrued PTO
3. PIP Documentation: Copies of original PIP and performance review documentation
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