The Hourly Invoice document serves as a standardized billing instrument for professional service providers operating in South Africa who charge for their services on a time basis. This document type is essential for businesses and independent contractors who need to maintain accurate records of their time-based services while ensuring compliance with South African tax and commercial legislation. The invoice template incorporates all elements required by the Value Added Tax Act 89 of 1991 for VAT-registered entities, while remaining suitable for non-VAT registered service providers. It includes sections for detailed time tracking, rate specifications, and service descriptions, making it particularly valuable for professional services sectors where transparent time-based billing is essential. The document is designed to be compliant with both traditional paper-based and electronic invoicing requirements under South African law.
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1. Invoice Header: Contains invoice number, date, and 'TAX INVOICE' marking if VAT registered
2. Service Provider Details: Business name, registration number, VAT number (if applicable), address, and contact information
3. Client Details: Client's business name, VAT number (if applicable), billing address, and contact information
4. Service Description: Brief description of services provided
5. Billing Details: Hourly rate, number of hours, subtotal, VAT (if applicable), and total amount
6. Payment Information: Banking details, payment terms, and due date
7. Legal Requirements: Required legal statements including VAT registration details if applicable
1. Purchase Order Reference: Include when client has provided a PO number or when required by client's procurement process
2. Project Reference: Include when work relates to a specific project or matter number
3. Discount Information: Include when any discounts or special rates have been applied
4. Notes: Include any special terms, conditions, or additional information relevant to this specific invoice
5. Currency Information: Include when billing in multiple currencies or when exchange rates are relevant
1. Time Sheet: Detailed breakdown of hours worked, including dates, tasks performed, and time spent on each task
2. Rate Card: Breakdown of different hourly rates if multiple rates apply (e.g., different personnel or service types)
3. Expenses Schedule: Itemized list of any additional expenses being charged
4. Work Summary: Detailed description of work performed during the billing period
Authors
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Legal Services
Consulting
Information Technology
Engineering
Architecture
Project Management
Creative Services
Business Advisory
Healthcare Services
Education and Training
Accounting Services
Relevant Teams
Finance
Accounting
Legal
Operations
Professional Services
Client Services
Project Management
Business Development
Administration
Billing
Accounts Receivable
Accounts Payable
Relevant Roles
Consultant
Lawyer
Engineer
Architect
Project Manager
IT Professional
Creative Director
Business Advisor
Healthcare Professional
Trainer
Accountant
Financial Advisor
Business Development Manager
Technical Specialist
Professional Services Manager
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