The Hourly Invoice template is essential for professionals and businesses operating in Switzerland who provide services on a time-basis. This document type is commonly used when services are charged based on actual time spent rather than fixed project rates. It complies with Swiss invoicing requirements, including those specified in the Swiss Code of Obligations and VAT legislation. The invoice template facilitates clear communication of time-based charges, incorporating mandatory elements such as service provider details, client information, detailed time records, applicable rates, and payment terms. It's particularly relevant for professional services where transparent time tracking and billing are crucial for client relationships and regulatory compliance. The document supports both standard hourly billing and more complex scenarios involving multiple service categories or rates.
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1. Invoice Header: Company details, invoice number, date, and VAT registration number (if applicable)
2. Client Information: Full legal name and address of the client, including any reference numbers or purchase order numbers
3. Service Period: Clear indication of the billing period covered by the invoice
4. Time Summary: Total hours worked and hourly rate(s) applied
5. Detailed Service Description: Breakdown of services provided with dates and hours
6. Amount Calculation: Subtotal, VAT (if applicable), and total amount due in CHF
7. Payment Terms: Due date, payment methods, and bank details
8. Legal Notices: Required legal statements and VAT-related information
1. Project Reference: For invoices related to specific projects or long-term engagements
2. Discount Application: When volume-based or other discounts are applied to the standard rates
3. Multiple Currency Display: When the client requires amount display in additional currencies
4. Special Terms: Any non-standard payment terms or conditions agreed with the client
5. Contact Information: Additional contact details for billing queries
6. Purchase Order Reference: When client requires specific PO references or cost centers
1. Time Sheet: Detailed breakdown of time spent on different tasks or activities
2. Rate Card: Breakdown of different hourly rates for different types of services or staff levels
3. Service Specifications: Detailed description of services provided if too lengthy for main invoice
4. Supporting Documents: Any relevant documentation supporting the charged hours (e.g., delivery notes, approval emails)
Authors
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Consulting
Legal Services
Information Technology
Engineering
Architecture
Creative Services
Management Consulting
Healthcare Services
Education and Training
Financial Services
Business Advisory
Research and Development
Technical Services
Relevant Teams
Finance
Accounting
Billing
Professional Services
Client Services
Project Management
Operations
Administration
Legal
Accounts Receivable
Revenue Operations
Relevant Roles
Freelance Consultant
Project Manager
Legal Counsel
Financial Advisor
IT Consultant
Business Analyst
Management Consultant
Architect
Engineer
Creative Director
Training Specialist
Technical Consultant
Healthcare Consultant
Research Analyst
Professional Service Provider
Account Manager
Finance Director
Billing Coordinator
Accounts Receivable Specialist
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