The Hourly Invoice document is essential for businesses and professionals operating in Austria who provide services on a time-basis billing model. It is designed to comply with Austrian commercial law (UGB), tax regulations (BAO), and VAT requirements (UStG). This document type is typically used when services are rendered on an hourly rate basis and requires detailed time tracking, specific rate applications, and clear payment terms. The invoice must include mandatory elements such as unique identification numbers, full party details, VAT numbers, and appropriate tax declarations. It serves as a crucial document for both service providers and clients, enabling proper accounting, tax reporting, and business record-keeping in accordance with Austrian regulatory requirements.
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1. Invoice Header: Contains invoice number, date, and unique identifier
2. Supplier Details: Full legal name, address, tax ID, VAT number, and contact information of the service provider
3. Client Details: Full legal name, address, and any relevant tax/VAT numbers of the client
4. Service Description: Detailed description of services provided, including the time period covered
5. Time Breakdown: Itemized list of hours worked with dates and specific tasks
6. Rate and Calculations: Hourly rate, total hours, subtotal before tax
7. Tax Details: VAT rate and amount (if applicable)
8. Total Amount: Final payable amount including all taxes
9. Payment Terms: Due date, payment method, and bank details
10. Legal Notices: Required legal statements under Austrian law including VAT-related declarations
1. Purchase Order Reference: Include when the client has provided a PO number or reference
2. Project Reference: When the work relates to a specific project or contract
3. Discount Details: If any discounts or special rates are applied
4. Additional Contact Information: When multiple contact persons are involved
5. Special Payment Instructions: For non-standard payment arrangements
6. Reverse Charge Notice: When reverse charge mechanism applies for VAT purposes
7. Currency Exchange Information: When dealing with non-Euro transactions
1. Detailed Time Sheet: Comprehensive breakdown of time spent on different tasks
2. Service Level Agreement Reference: If referring to an existing SLA
3. Expense Records: If reimbursable expenses are included
4. Supporting Documentation: Any additional documents supporting the charged hours or deliverables
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Relevant Industries
Professional Services
Information Technology
Management Consulting
Legal Services
Engineering
Creative Industries
Construction
Education and Training
Healthcare Services
Business Advisory
Research and Development
Technical Services
Relevant Teams
Finance
Accounting
Legal
Procurement
Operations
Project Management Office
Human Resources
Vendor Management
Compliance
Tax
Relevant Roles
Freelance Consultant
Independent Contractor
Project Manager
Business Analyst
Software Developer
Legal Consultant
Engineering Consultant
Creative Professional
Training Specialist
Technical Advisor
Management Consultant
Research Consultant
Financial Advisor
Healthcare Professional
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