The Paid In Full Invoice is essential in Swiss business transactions where confirmation of complete payment is required for legal and accounting purposes. This document type combines standard invoice elements with explicit payment confirmation, making it particularly valuable for business record-keeping and tax compliance. It must comply with Swiss Code of Obligations (OR/CO) requirements and VAT legislation, including specific information such as company details, transaction specifics, and tax calculations. The document is commonly used in situations requiring proof of payment completion, such as contract fulfillment, audit documentation, or dispute prevention. Under Swiss law, proper maintenance of such documentation is crucial for both the issuing and receiving parties.
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1. Invoice Header: Company details including legal name, address, registration numbers, and VAT number
2. Client Information: Complete client/recipient details including name, address, and any reference numbers
3. Invoice Details: Invoice number, date, payment terms, and reference numbers
4. Service/Product Description: Detailed breakdown of goods/services provided with quantities and unit prices
5. Amount Calculation: Subtotal, VAT calculation, and total amount
6. Payment Information: Payment method used and transaction details
7. Payment Confirmation: Clear statement confirming full payment received and date of receipt
8. Legal Notices: Required legal statements under Swiss law including VAT declarations
1. Delivery Information: Include when invoice relates to physical goods - details of delivery date, location, and shipping terms
2. Project Reference: Add for project-related invoices - includes project name, phase, and relevant milestone references
3. Currency Exchange: Include when transaction involves multiple currencies - shows exchange rates and date of conversion
4. Discount Application: Include when discounts were applied - shows original price, discount percentage, and final amount
5. Special Terms: Add when specific terms or conditions applied to the transaction
6. Contact Details: Optional section for specific department or person responsible for the invoice
1. Itemized Details: Detailed breakdown of products/services when too extensive for main invoice
2. Payment History: If multiple payments were made before final settlement
3. Supporting Documents: Delivery receipts, work completion certificates, or other relevant documentation
4. VAT Calculations: Detailed VAT breakdown if multiple rates or complex calculations apply
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Information Technology
Healthcare
Consulting
Wholesale Trade
Real Estate
Transportation and Logistics
Education and Training
Financial Services
Hospitality
Media and Entertainment
Relevant Teams
Finance
Accounting
Accounts Receivable
Accounts Payable
Treasury
Tax
Administration
Legal
Operations
Credit Control
Relevant Roles
Accountant
Finance Manager
Accounts Receivable Specialist
Accounts Payable Specialist
Financial Controller
Billing Coordinator
Tax Specialist
Finance Director
Bookkeeper
Credit Controller
Treasury Manager
Chief Financial Officer
Business Owner
Office Manager
Administration Manager
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